ADMINISTRATIVE SPECIALIST III

Position Summary                                                                                                                         

The Administrative Specialist III is an Administrative Assistant to supervisors.  This position is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by the supervisor.  This position is governed by state and federal laws and agency policy.

Job Responsibilities and Expected Results

1. Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations.
2. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency.
3. Reviews and answers or prepares correspondence relating to agency/institution programs. 
4. Interprets agency administrative directives, policies, and procedures to ensure consistent application.
5. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures.
6. Create, maintain, or customize Excel spreadsheets and Access databases within established timeframes and in accordance with policies, guidelines, and accepted procedures.
7. File records, correspondence, reports, and other information.
8. Retrieve, compile, maintain, and manipulate information from computerized files, records, and logs.
9. Provide information and technical assistance within the department and outside agencies organizations, and the public as needed.
10. Provide mentorship for Administrative Specialist I and Administrative Specialist II positions.
11. Other duties as assigned.