ADPHT OFFICE MANAGER II

Date: Feb 19, 2025

Req ID: 47382

Location:

PRAIRE GROVE, AR, US, 72753

Category: DEPT OF PARKS AND TOURISM

Anticipated Starting Salary: 32,405

ADPHT Office Manager II

Position #: 22092262

Salary: $32,405

Grade: GS05

Requisition: 47382

Location: Prairie Grove Battlefield State Park, Prairie Grove, AR

Closing date: 03/05/2025

This position performs general administrative support duties and general office management operations within a state park setting under the general supervision of the park superintendent. Applicant will be responsible for auditing invoices, posting, and reconciling daily cash receipts, preparing cash reports, preparing monthly statements of accounts, preparing bank deposits and compiling information for various reports and records. Duties include posting transactions to park ledgers and balancing entries, assisting in budget preparation, issuing purchase requisitions and orders, processing goods and delivery receipts, processing purchasing card receipts and reports, and maintaining a purchase order log. This position completes personnel and payroll documents, maintains, and audits files, time sheets, and leave records. Other administrative support includes receptionist duties, operating and closing out cash registers, taking facility reservations and completing registration procedures. Applicant maintains the records and reports for the Ladies Auxiliary gift shop and retail operations to include management and inventory of merchandise. Management responsibilities include supervising and training first contact employees of the museum and orientation of new employees. Position performs related responsibilities as required or assigned. Frequent contact with public and staff is required. Experience and knowledge of Microsoft Office is necessary. Applicant may be required to work weekends and holidays. A criminal background check is required.

This position offers a full benefit package including paid holidays, annual and sick leave, health insurance and retirement pension.

Applicants must meet or exceed the following qualifications: The formal education equivalent of two years of college level accounting, human resources, business or a related field; plus four years of experience in accounting, personnel administration, payroll or a related field, including one year in a supervisory capacity. Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee.

EOE/AA/ADA Women and minorities are encouraged to apply.

Applications accepted online ONLY: https://arcareers.arkansas.gov/

Position Information

Class Code: C039C

Grade: GS04

FLSA Status: NON-EXEMPT

Salary Range: $32,405.00 - $51,686.00

Summary

The Parks Office Manager II is responsible for monitoring park processes including preparation and reporting of budgets, cash receipts and deposits, purchasing, records management, contract management, payroll and personnel administration, guest relations and inventory. This position is governed by state and federal laws and agency/institution policy.

Functions

Supervises full or part-time employees by planning and assigning job duties, providing training and counseling, and conducting performance reviews. Manages the bi-weekly payroll process for the park by entering time, maintaining time records, and performing time audits. Maintains record-keeping systems on cash receipts and deposits, budget preparation and reports, inventory, contracts, major maintenance, bulk fuel, and office supplies. Prepares and distributes park reports, business and promotional correspondence, budget justification, and customer inquiry responses. Prepares purchase orders and coordinates with the Purchasing Section. Maintains vendor relations, vendor information, and pricing. Creates and maintains files on park operations. May manage a retail facility including ordering, pricing and displaying merchandise and assisting with inventory Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of basic accounting and bookkeeping principals and/or general payroll procedures. Knowledge of general office procedures. Knowledge of customer service principles. Knowledge of supervisory practices and techniques. Ability to analyze data and prepare written information and reports. Ability to communicate with a diverse group of employees and customers. Ability to prepare, analyze, and interpret financial reports and statements. Ability to comprehend program goals, objectives, and operations in correlation with budget and program analyses. Ability to establish and maintain working relationships with others.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus 4 years of experience in accounting, personnel administration, payroll, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None