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Date:  Mar 19, 2023
Req ID:  26569

North Little Rock, AR, US, 72199

Anticipated Starting Salary:  40340

Position Number: [[22088819]] 
County: [[Pulaski]] 
Posting End Date: [[04/28/2023]] 

Anticipated Starting Salary: [[$40,340]] 

[[Recovery & Mitigation / Disaster Recovery Branch]] 

The Department of Public Safety’s mission is to enhance the safety and security of all Arkansans through ethical, character-driven behavior that promotes professionalism, clear communication, and accountability while serving as the state’s premier public safety agency.


Applicant must be available for disaster duty at any time.  Twelve-hour work schedules are possible and all ADEM positions are subject to 24-hour on-call duty in the event of an emergency or disaster.


Roles and Responsibilities:   The working title of this position is Individual Assistance Officer within the ADEM Recovery Branch.  This position is responsible for administering and monitoring the State and Federal Individual Assistance (IA) Grant programs and ensuring that the state and federal IA grant programs are in compliance with all laws, regulations, policies, and administrative requirements.  This position works closely with disaster survivors to identify recovery needs and shortfalls  This position must have knowledge of all state and federal policies as related to the IA grant programs, must conduct and/or schedule preliminary damage assessments, prepare Governor's Proclamations to include proper funding requirements for state and federal disaster assistance programs and applicable cost shares, prepare Presidential letters requesting emergency or major disaster declarations, coordinate with disaster applicants and local/state/federal officials as necessary to resolve disaster related needs/problems, establish Disaster Recovery Centers for disaster survivors, request and administer grant funding, annually update disaster recovery plans to include IA Grant administrative plans, create and maintain the State-Led Disaster Housing Task Force plan, assist in updating the State Long Term Recovery plan, and maintain standard operating procedures for the IA Program.  This position will also guide the State Voluntary Agency Liaison's mission of serving as the central coordination point between local, state, tribal, territorial and Federal governments and voluntary, faith-based, and community organizations responding in times of disaster.  Additional duties include administering and monitoring the Federal Public Assistance (PA) Grant Program for current and future disaster, reviewing and auditing PA grant documentation, and requesting and administering PA grant funding.  This position is also responsible for assisting with the updating of PA plans, to include the PA Grant and Fire Management Assistance Grant annual administrative plan.


PREFERRED QUALIFICATIONS:  Demonstrates leadership qualities and describe and demonstrate knowledge and experience in Emergency Management to include Recovery and Individual Assistance. Excellent customer service skills. The ability to understand and correctly interpret written guidance and policy documents. Understanding of FEMA rules, regulations, and policies especially pertaining to Individual Assistance. Must work well in a team environment. Ability to conduct group briefings/presentations. Exhibits self-management skills. The successful applicant must be proficient in the use of Microsoft Office products and have strong computer skills.

Position Information

Class Code: G147C

Grade: GS07


Salary Range: $40,340.00 - $58,493.00


The Grants Coordinator is responsible for planning and reviewing the implementation of grants and monitoring financial and operational status of grantees. This position is governed by state and federal laws and agency/institution policy.


Reviews financial records, statues, and the utilization of program resources, and conducts on-site inspections, assesses staff duties and functions, verifies payroll and personnel policies, and prepares reports on findings. Assists applicant in determining area or program needs, provides suggestions concerning application procedures, reviews grant and/or loan applications, and recommends approval/disapproval. Participates in the establishment of priorities and allocation of resources, establishes accounting practices to comply with requirements, and evaluates program requirements through studies of required funds and resources. Coordinates and monitors the implementation of grants, contracts, and/or loan programs by overseeing funding procedures, developing goals and objectives, and monitoring implementation, to ensure compliance with institution policies, laws, and regulations. Prepares financial reports, negotiates funding sources, monitors disbursements and invoices involving granting and contracting agencies and allocates resources for programs. Prepares statistical reports by analyzing grant information, develops record keeping procedures, and disseminates information to program participants and funding sources concerning new programs or changes. Reviews grants for compliance, recommends reallocation of funds, and researches and recommends sources for new funding. Provides technical assistance, as required for the department's programs and support services, in regard to purchase services and sub grant programs. Assists in developing requests for applications, application development workshops, and training conferences to applicants. Plans, directs, and organizes program campaigns to acquaint local, county, and state agencies with available grants.. May process personal service contracts, contract amendments, or invoices, by reviewing for accuracy and adherence to established procedures, verifying available funds, transferring funds as needed, and submitting for payment. Performs other duties as assigned.



Knowledge, Skills and Abilities

Knowledge of financial grants management. Knowledge of grant implementation, monitoring, and fiscal control practices. Knowledge of state and federal laws and regulations governing grant administration. Knowledge of state budgetary and accounting principles and practices. Ability to review, monitor, and administer grant contracts. Ability to research, interpret, and apply state and federal laws and regulations governing grants administration. Ability to develop, monitor, and evaluate grant program compliance. Ability to prepare, present, and review oral and written technical information and materials.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in business administration, accounting, finance, or a related field; plus two years of experience in program planning, grant administration, or a related area. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.



The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.


All ADEM positions could include travel in and out of state and are subject to 24 hour on-call duty in the event of an emergency/disaster.


Performs other duties as assigned.


Applications will be pre-screened for completion and also for the availability to travel.  You may attach a resume, however, all the information requested in the Employment History section of the state application must be completed.  Incomplete applications will NOT be considered.  Resumes will not be accepted in lieu of the completed application.


Make sure to include any military service you may have.  Applicants claiming Veterans Preference Points (Active Duty Veteran, Widow of Veteran, and Widow of Disabled Veteran) must attach proof of status to application in order to receive Veterans Preference Points.


The Department of Public Safety has implemented a drug, alcohol, and tobacco free workplace policy pursuant to A.C.A. § 11-14-101, et seq. All ADEM positions are designated as safety sensitive in which a person performing the duties of their positions while under the influence of alcohol, marijuana, or other controlled substances may constitute a threat to health, safety, or handling of confidential information. As allowed by law, all prospective employees who receive a conditional offer of employment are required to submit to a drug test. Refusal to take the drug test or results that indicate a presence of illegal drugs or prescription drugs for which the individual has no prescription will be the basis for precluding the individual from employment. Additionally, employees are subject to random drug and alcohol tests as a condition of continued employment.


This position has a mandatory 6-month probationary period.  This position also requires mandatory 5.25% contribution to the Arkansas Public Employees Retirement System.


Benefits package may include health and life insurance, vacation and sick time, paid holidays, Credit Union availability, retirement, career bonuses and deferred compensation plans. 

Nearest Major Market: Little Rock