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FISCAL SUPPORT SPECIALIST

Date:  Jan 21, 2023
Req ID:  19313
Location: 

North Little Rock, AR, US, 72199

Category:  DEPT OF EMERGENCY MANAGEMENT
Anticipated Starting Salary:  31546

Position Number: [[22079771]] 
County: [[Pulaski]] 
Posting End Date: [[02/03/2023]] 

Anticipated Starting Salary: [[$31,546]] 

[[Finance / Finance & Accounting Branch]] 

The Department of Public Safety’s mission is to enhance the safety and security of all Arkansans through ethical, character-driven behavior that promotes professionalism, clear communication, and accountability while serving as the state’s premier public safety agency.

 

Applicant must be available for disaster duty at any time.  Twelve-hour work schedules are possible and all ADEM positions are subject to 24-hour on-call duty in the event of an emergency or disaster.

 

Roles and Responsibilities:  Conducts agency vehicle fleet duties including licensing, registering, insuring and maintenance of vehicle usage records. Reviews agency credit card activity for proper documentation, reconciles credit card accounts and submits them for payment. Records/tracks reimbursable travel expenses. Maintains staff driver's license and POV insurance records. Conducts new staff orientation for travel and fuel credit usage. Assists a grant program manager with required documentation and correspondence for a federal grant. Assists with agency mail processing.

 

Preferred Qualifications:  Experience in customer service. Experience using Microsoft Office Suite.

Position Information

Class Code: A098C

Grade: GS04

FLSA Status: NON-EXEMPT

Salary Range: $29,046.00 - $42,117.00

Summary

The Fiscal Support Specialist is responsible for performing a variety of fiscal related fiscal tasks that are standard or regular support duties within an assigned department or program. This position is governed by Generally Accepted Accounting Principles, state and federal laws and agency/institution policy.

Functions

Receives, reviews, and audits documents to ensure completion; verifies codes, calculations, authorizations and additional required information. Performs data entry of various information, including invoices and payments, to internal automated tracking and reporting system, general ledger, or other appropriate system after reviewing the documents for accuracy. Receives payments, verifies for accuracy, posts money and receipts, and processes funds following prescribed methods; deposits into appropriate accounts. Maintains manual and computerized files. Reviews files for accuracy and corrects information as needed. Files documents alphabetically, numerically, or by other prescribed methods within designated timeframes. Prepares forms, correspondence, reports and other documents utilizing appropriate software. May communicate with vendors and other customers to provide information regarding the status of accounts or other related transactions. May monitor systems to determine the distribution of invoices, contracts, or grants, and may reconcile receipts of bank deposits and bank statements. May create electronic batches of documents and remittances, correct and balance batches, compute tax liabilities, and make corrections. May assist with accounts receivables and accounts payables. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of database accounting and management principles. Knowledge of applicable laws and regulations of assigned section. Knowledge of computers and software application programs. Knowledge of customer service techniques. Ability to record fiscal data and manipulate data to generate complex reports and documents. Ability to conduct research and perform basic quantitative quality assurance reviews.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus four years of bookkeeping, basic accounting, billing, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

 

 

All ADEM positions could include travel in and out of state and are subject to 24 hour on-call duty in the event of an emergency/disaster.

 

Performs other duties as assigned.

 

Applications will be pre-screened for completion and also for the availability to travel.  You may attach a resume, however, all the information requested in the Employment History section of the state application must be completed.  Incomplete applications will NOT be considered.  Resumes will not be accepted in lieu of the completed application.

 

Make sure to include any military service you may have.  Applicants claiming Veterans Preference Points (Active Duty Veteran, Widow of Veteran, and Widow of Disabled Veteran) must attach proof of status to application in order to receive Veterans Preference Points.

 

The Department of Public Safety has implemented a drug, alcohol, and tobacco free workplace policy pursuant to A.C.A. § 11-14-101, et seq. All ADEM positions are designated as safety sensitive in which a person performing the duties of their positions while under the influence of alcohol, marijuana, or other controlled substances may constitute a threat to health, safety, or handling of confidential information. As allowed by law, all prospective employees who receive a conditional offer of employment are required to submit to a drug test. Refusal to take the drug test or results that indicate a presence of illegal drugs or prescription drugs for which the individual has no prescription will be the basis for precluding the individual from employment. Additionally, employees are subject to random drug and alcohol tests as a condition of continued employment.

 

This position has a mandatory 6-month probationary period.  This position also requires mandatory 5% contribution to the Arkansas Public Employees Retirement System.

 

Benefits package may include health and life insurance, vacation and sick time, paid holidays, Credit Union availability, retirement, career bonuses and deferred compensation plans. 


Nearest Major Market: Little Rock