ADMINISTRATIVE SPECIALIST III

Date: Feb 14, 2025

Req ID: 43324

Location:

North Little Rock, AR, US, 72118

Category: DEPT OF EMERGENCY MANAGEMENT

Anticipated Starting Salary: 32405

Position Number: 22088854
County: Pulaski
Posting End Date: 02/28/2025
Anticipated Starting Salary: 32405

The Department of Public Safety’s mission is to enhance the safety and security of all Arkansans through ethical, character-driven behavior that promotes professionalism, clear communication, and accountability while serving as the state’s premier public safety agency.

This position is Safety Sensitive and is subject to pre-employment, random, and for-cause drug screenings.

If you are requesting veteran’s preference, please include your DD214.

ADEM is committed to responding quickly to the needs of the citizens of Arkansas during times of disaster, whether it be natural or man-made. ALL ADEM staff, regardless of position title, serve a role in the State Emergency Operations Center (SEOC) to aide in response efforts.

ROLES AND RESPONSIBILITIES: This position provides direct administrative support to the Deputy Director of Recovery and Mitigation/State Coordinating Officer and additional administrative support to the Recovery and Mitigation staff.

In state and out of state travel for conferences and disaster related duties is associated with this position. Activation as a member of the State Emergency Operations Center may be necessary in the event of a major emergency and this may alter established duties and work schedules until the emergency is over.

Responsibilities include:

Providing schedule management and meeting coordination.
Travel coordination.
Purchasing and inventory tracking.
Assistance with the upkeep of files and contact lists.
Reviewing and preparing correspondence for disaster and mitigation grant programs.
Other duties as assigned.

PREFERRED QUALIFICATIONS: Previous experience as an administrative professional. Applied knowledge of Microsoft Office Suite. Experience in making travel arrangements and with schedule management and coordination. Data entry and proofreading skills. Strong communication skills. Experience with purchase requisitions. Working knowledge of AASIS.

Position Information

Class Code: C056C

Grade: GS04

FLSA Status: NON-EXEMPT

Salary Range: $32,405.00 - $51,686.00

Summary

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.

Functions

Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. Reviews and answers or prepares correspondence relating to agency/institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus three years of experience in a specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.