LOCAL OFFICE ADMINISTRATIVE SPECIALIST

Date: Jun 12, 2025

Req ID: 50027

Location:

Newport, AR, US, 72112

Category: DEPT OF ARKANSAS STATE POLICE

Anticipated Starting Salary: 43088

Position Number: 22090066
County: Jackson
Posting End Date: 06/20/2025
Anticipated Starting Salary: 43088

The Department of Public Safety’s mission is to enhance the safety and security of all Arkansans through ethical, character-driven behavior that promotes professionalism, clear communication, and accountability while serving as the state’s premier public safety agency.

This position is Safety Sensitive and is subject to pre-employment, random, and for-cause drug screenings.

If you are requesting veteran’s preference, please include your DD214.

Roles and responsibilities:

Answering the phone, dealing with the public and assisting them by providing correct information. Selling crash reports and uploading them to and maintaining the kiosk. Maintaining banking records, payroll records, personnel files and Troop operational files. Maintaining CAD Logs and creating forms with programs such as Excel and Word. Maintaining Troop inventory records. Being able to research available databases to provide answers to the public. Working independently and solving some problems. Coordinating Troop purchases. Preparing correspondence and assisting in organizing Troop events.

Preferred Qualifications/Mandatory Qualifications:

It is mandatory that the applicant be able to operate a computer and have the ability to organize and access computer files and folders. It is also mandatory that the applicant be able to organize and maintain paper files; be able to interact with the public both on the phone and in person; be able to learn and operate programs used by the Department such as AASIS/EASE, CAD, Advance and eCrash. It is preferred that the applicant be skilled in programs such as Excel and Word. It is preferred that applicant is a Notary Public.

Position Information

Class Code: C054C

Grade: GS05

FLSA Status: NON-EXEMPT

Salary Range: $32,405.00 - $51,686.00

Summary

The Local Office Administrative Specialist is responsible for performing administrative Duties, analysis, and may function as a lead worker or working supervisor. This position is governed by state and federal laws and agency/institution policy.

Functions

Researches and analyzes data and prepares reports explaining findings. Assists in developing or revising agency policies based on research findings. Creates and maintains various confidential records, files, and databases requiring a compilation of varied information. Responds to written and oral inquiries, interpreting agency administrative directives, policies, and procedures to ensure consistent application. Provides clerical support to staff, by composing various reports, letters, and correspondence, attends meetings, takes minutes, and answers telephone. Coordinates travel arrangements, maintains staff schedules and calendars, and schedules events. Creates, processes, and recommends revisions in a variety of forms and documents. Processes purchase orders and maintains office supplies and inventory. Produces and develops monthly production reports, statistical reports, or other regularly scheduled reports. Serves as designated computer technical support party to create, update, and maintain various websites. May supervise a small support staff by interviewing, training, assigning, and reviewing work. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of filing and recordkeeping procedures and general office procedures. Knowledge of customer service principles. Knowledge of basic accounting principles. Knowledge of computers and software applications. Ability to compose and edit correspondence, reports, and other documents. Ability to make decisions within prescribed boundaries. Ability to research data and prepare reports and recommendations.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus four years of clerical and administrative experience in the area of assignment. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.