ADMINISTRATIVE COORDINATOR

Date: Sep 23, 2025

Req ID: 53092

Location:

Newport, AR, US, 72112

Category: DEPT OF PARKS AND TOURISM

Anticipated Starting Salary: $43,088

Administrative Coordinator

Position #: 22092261

Salary: $43,088

Grade: SGS04

Requisition: 53092

Location: Jacksonport State Park, Newport, AR

Closing date: Until Filled

Typical Functions: This position manages all bookkeeping and administrative support functions in the park and is responsible for auditing invoices, posting, and reconciling cash receipt reports, preparing bank deposits, and compiling information for various reports. Job duties include posting transactions to different financial programs, entering and reviewing budget numbers, issuing purchase orders, completing personnel and payroll documents, and maintaining files, time & leave records. Other duties include supervision, typing, receptionist duties, supply order and inventory, keeping statistics on visitation and facility usage, and vehicle reports. Working with other park staff on gift shop resale orders. Frequent contact with the public and park staff is necessary, so good communication and customer service skills are required. This position assists park interpreters with school group programming, visitor museum tours, processing camping reservations in software systems, handling cash register operations and other duties as assigned. Competent computer skills including knowledge of Microsoft Office is required. A criminal background check is required.

Position offers a full benefit package including paid holidays, annual and sick leave, health insurance, and retirement pension.

Minimum Qualifications: A high school diploma or equivalent is required, plus one (1) year of experience in administrative roles.. Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee.

We are an EOE/ADA/AA employer. Minorities and women encouraged to apply.

Please apply online: https://arcareers.arkansas.gov/

The Arkansas Department of Parks, Heritage and Tourism has three major divisions: Arkansas State Parks, Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansas’s natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the state’s economy by generating travel and enhancing the image of the state.

Position Information

Job Series: Administrative Support

Classification: Administrative Coordinator – Career Path

Class Code: PAS02P

Pay Grade: SGS04

Salary Range: $43,088 - $63,770

Job Summary

The Administrative Coordinator serves as an essential part of the administrative team within a department, providing higher-level coordination and management of office functions, supporting leadership, and ensuring efficient day-to-day operations. This role goes beyond traditional administrative tasks by requiring a proactive approach to problem-solving, project management, and team collaboration. The Administrative Coordinator plays a key role in supporting policy implementation, managing workflows, coordinating cross-departmental activities, and enhancing communication and operational efficiency.

Primary Responsibilities

Oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed. Monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met. Ensure office equipment is functioning properly and arrange for repairs or maintenance as needed. Coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans. Prioritize appointments and ensure that all participants are informed and prepared for meetings or events. Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies. Organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations. Assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency. Collaborate with team members and leadership to design and implement changes that enhance organizational performance. Manage internal communications, ensuring that memos, notices, and announcements are distributed efficiently and accurately.

Knowledge and Skills

Ability to manage multiple priorities, tasks, and deadlines simultaneously. High attention to detail and accuracy in all administrative tasks, including document management, budget tracking, and scheduling. Strong verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders. Ability to prepare clear, concise reports and correspondence that convey key information to various audiences. Strong problem-solving abilities to address administrative issues, resolve conflicts, and improve workflows. Strong skills in using office software applications (Microsoft Word, Excel, PowerPoint, Outlook), and familiarity with project management software or database systems.

Minimum Qualifications

A high school diploma or equivalent is required, plus one (1) year of experience in administrative roles.

Licensure/Certifications

N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.