Position Number: 22079477
County: Pulaski
Posting End Date: April 20, 2025
Anticipated Starting Salary: $32,405
Payroll Services Specialist
The mission of the Department of Military is to provide a professional staff of Arkansas State Employees who help maintain and improve the readiness of Arkansas National Guard units through effective fiscal management of State Resources, Human Resource Management, and quality administration of Arkansas National Guard Programs.
This position will function as a Payroll Services Specialist who is responsible for the production and processing of regular and supplemental employee payrolls. This position is governed by state and federal laws and agency/institution policy. The job duties will consist of:
- Act as a liaison to employees and supervisors to ensure completeness of and accurate time input.
- Identify payroll discrepancies and perform corrective action, communicate with employees and supervisors when necessary to resolve issues.
- Communicate with OPM / AASIS / State Active Duty Representatives for payroll clarification or to resolve payroll issues.
- Review State Active-Duty employee data information for accuracy and make corrections to data as needed.
- Conduct payroll / timekeeping related research, compile information and create various reports as needed (i.e. audits).
- Responsible for conducting employee orientation in regard to payroll:
- Provide an overview of the employee self-serve EASE website and access procedures.
- Inform employees of the timekeeping procedures.
- Inform employees of the state payroll period dates.
- Create, update, and produce reports, correspondences and presentations.
- Conduct audits.
- Explain policies and procedures to employees.
- Assist with trainings.
- Attend meetings and functions as a participant on special committees.
- Responsible for performing other duties as assigned.
The Department of the Military is a Drug-Free Workplace, this includes medical marijuana which is still considered a controlled substance under federal law. (Drug-Free Workplace Act of 1988)
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Position Information
Class Code: R032C
Grade: GS05
FLSA Status: NON-EXEMPT
Salary Range: $32,405.00 - $51,686.00
Summary
The Human Resources Program Representative is responsible for developing, implementing, and analyzing department program goals and objectives related to human resources areas. This position is governed by state and federal laws and agency/institution policy.
Functions
Analyzes and evaluates employment applications received from internal and external applicants to determine if applicants meet minimum qualifications. Analyzes and evaluates job vacancy requisition requests to ensure requests are accurate and adhere to policy and guidelines. Prepares and posts the job vacancy requisitions to the internet weekly and distributes list to proper personnel via email. Coordinates resolution of departmental and statewide recruiting system problems and issues. Assists in the analysis and creation of policies involving the job posting and application process, selection process, procedures and service delivery. Coordinates all aspects of the grievance process from submission to final decision. Maintains files and logs for workers' compensation injury claims. Gathers initial information and submits packet to the Public Employee Claims Division for compensability determination and the provision of benefits. Compiles workers' compensation information for federal reporting. Reviews and analyzes FMLA requests to determine if applicant meets requirements. Determines eligibility and advises the payroll section of determination. Reconciles discrepancies with supervisors and employees as needed. Provides information and interpretation of law, policy, procedures, and directives to personnel in subjects such as Fair Labor Standards Act, Equal Employment Opportunity, Americans Disability Act, disciplinary actions, Merit Pay Policy, recruiting and selection processes, and a variety of other personnel related issues. Provides training to management as scheduled or requested. Coordinates the department's state insurance and other benefits programs by notifying employees of changes in coverage, premiums, forms, procedures, and timeframes; reviewing and correcting forms and records, monitoring deductions through reports; establishing payment schedules; and monitoring the program to detect functional problems and steer agency employees safely through them. Provides information and assistance to agency employees in accessing and utilizing insurance benefits and in resolving problems such as over and under payments, inaccurate records, and crediting by carrier. Explains benefits offered and advises employees on necessary forms, documentation, and deadlines. Communicates with Employee Benefits Division regarding problems experienced by agency employees and intercedes with vendors on their behalf when necessary. Provides technical assistance to staff members and system members, regarding retirement laws and policies. Coordinates, reviews, and updates the department merit pay program. Conducts the merit pay liaison and supervisor training; coordinates merit pay processes with agency liaisons to ensure consistency, accuracy and timeliness; explains the employee merit pay manual, policies and procedures. Authorizes and processes the payment of the merit pay percentage awards. Responds to complaints and requests for information from the public and employees. Performs other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of the principles and practices of human resources. Knowledge of state and federal personnel laws, policies, and procedures. Knowledge of organizational management, payroll, and benefits. Ability to analyze information and recommend appropriate action. Ability to plan and perform organizational analysis and feasibility studies. Ability to prepare and present oral and written information, training, and reports.
Minimum Qualifications
The formal education equivalent of a bachelor's degree in human resources, public administration or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
