ADPHT OFFICE MANAGER II

Date: Dec 13, 2024

Req ID: 44251

Location:

NEWPORT, AR, US, 72112

Category: DEPT OF PARKS AND TOURISM

Anticipated Starting Salary: $32,405

ADPHT Office Manager II

Position #: 22092261

Min. Salary $32,405 - Max. Salary $51,686

Grade: GS05

Requisition: 44251

Location: Jacksonport State Park, Newport, AR

Closing date: Until Filled

This position manages all bookkeeping and administrative support functions in the park and is responsible for auditing invoices, posting, and reconciling cash receipt reports, preparing bank deposits, and compiling information for various reports. Job duties include posting transactions to different financial programs, entering and reviewing budget numbers, issuing purchase orders, completing personnel and payroll documents, and maintaining files, time & leave records. Other duties include supervision, typing, receptionist duties, supply order and inventory, keeping statistics on visitation and facility usage, and vehicle reports. Working with other park staff on gift shop resale orders. Frequent contact with the public and park staff is necessary, so good communication and customer service skills are required. This position assists park interpreters with school group programming, visitor museum tours, processing camping reservations in software systems, handling cash register operations and other duties as assigned. Competent computer skills including knowledge of Microsoft Office is required. A criminal background check is required.

Position offers a full benefit package including paid holidays, annual and sick leave, health insurance, and retirement pension.

Applicants must meet or exceed these qualifications: The formal education equivalent of a high school diploma; plus four years of experience in accounting, personnel administration, payroll, or a related field. Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee.

EOE/AA/ADA - Women and minorities are encouraged to apply.

Applications accepted online only: https://arcareers.arkansas.gov/

Position Information

Class Code: C039C

Grade: GS04

FLSA Status: NON-EXEMPT

Salary Range: $32,405.00 - $51,686.00

Summary

The Parks Office Manager II is responsible for monitoring park processes including preparation and reporting of budgets, cash receipts and deposits, purchasing, records management, contract management, payroll and personnel administration, guest relations and inventory. This position is governed by state and federal laws and agency/institution policy.

Functions

Supervises full or part-time employees by planning and assigning job duties, providing training and counseling, and conducting performance reviews. Manages the bi-weekly payroll process for the park by entering time, maintaining time records, and performing time audits. Maintains record-keeping systems on cash receipts and deposits, budget preparation and reports, inventory, contracts, major maintenance, bulk fuel, and office supplies. Prepares and distributes park reports, business and promotional correspondence, budget justification, and customer inquiry responses. Prepares purchase orders and coordinates with the Purchasing Section. Maintains vendor relations, vendor information, and pricing. Creates and maintains files on park operations. May manage a retail facility including ordering, pricing and displaying merchandise and assisting with inventory Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of basic accounting and bookkeeping principals and/or general payroll procedures. Knowledge of general office procedures. Knowledge of customer service principles. Knowledge of supervisory practices and techniques. Ability to analyze data and prepare written information and reports. Ability to communicate with a diverse group of employees and customers. Ability to prepare, analyze, and interpret financial reports and statements. Ability to comprehend program goals, objectives, and operations in correlation with budget and program analyses. Ability to establish and maintain working relationships with others.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus 4 years of experience in accounting, personnel administration, payroll, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None