Position Number: 22080110
County: Pulaski
Anticipated Starting Salary: 58,700
The Arkansas Department of Shared Administrative Services' goal is to create a more efficient government through epic service delivery and collaboration across state government. The department is comprised of the Office of the Secretary, the Arkansas Geographic Information Systems Office, the Division of Building Authority, the Division of Information Systems, the Employee Benefits Division, the Office of Personnel Management, and the Office of State Procurement.
This position serves as a liaison between OPM and multiple departments, acting as a key resource for all classification and compensation-related matters. Responsibilities include providing guidance and support on job classifications, compensation structures, payroll concerns, and related policies, procedures, and processes. The analyst will conduct comprehensive job analyses and evaluations to determine appropriate classifications and salary grades; develop and maintain job descriptions; and perform market salary surveys and benchmarking studies. Additionally, this position ensures compliance with all applicable federal, state, and local compensation laws and regulations.
Position Information
Job Series: Procurement
Classification: State Procurement Specialist– Career - Path
Class Code: PSP03P
Pay Grade: SPC01
Salary Range: $58,700 - $86,876
Job Summary
The State Procurement Specialist is responsible for overseeing the development, implementation, and management of procurement activities and strategies for the State of Arkansas. This position will ensure that all state procurement processes are compliant with laws, regulations, and state policies while fostering a fair and competitive bidding process. The successful candidate will demonstrate attention to detail, strong communication skills, and a commitment to providing efficient and transparent procurement solutions while ensuring compliance with state policies and regulations.
Primary Responsibilities
Assist in the development and preparation of requests for proposals (RFPs), invitations for bids (IFBs), and other procurement documents under the guidance of senior procurement specialists state procurementcoordinators.
Participate Facilitate in the evaluation of bids and proposals to ensure compliance with specifications and procurement policies.
Assist in the preparation and execution of procurement contracts and agreements.
Monitor contract performance and assist in ensuring that contractors meet terms and conditions.
Support vendor communications and provide timely responses to inquiries related to procurement processes.
Help resolve basic procurement-related issues and concerns raised by vendors.
Ensure all procurement activities comply with applicable state laws, regulations, and procurement guidelines.
Maintain accurate records of procurement activities, including contracts, vendor communications, and other procurement documents.
Assist in preparing procurement documentation for audits or reviews.
Collect and input procurement data into tracking systems for analysis and reporting.
Assist in preparing regular reports on procurement activities, including savings, contract status, and vendor performance.
Collaborate with other state agencies to support their procurement needs and provide guidance on the procurement process.
Knowledge and Skills
Basic understanding of state procurement laws, regulations, and best practices.
Familiarity with procurement processes, including contract preparation, competitive bidding, and vendor selection.
Ability to analyze basic procurement data, identify trends, and assist in decision-making.
Attention to detail to ensure accurate documentation and compliance with procurement rules.
Strong written and verbal communication skills, with the ability to communicate clearly with internal staff, vendors, and external stakeholders.
Minimum Qualifications
Bachelor’s degree in business administration, public administration, supply chain management or a related field is required.
Licensure/Certifications
N/A
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
