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RECORDS MANAGEMENT ANALYST

Date:  May 4, 2021
Req ID:  7024
Location: 

Little Rock, AR, US, 72201

Category:  DEPT OF PARKS AND TOURISM
Anticipated Starting Salary:  29046

Position Number: 22092476
County: Pulaski
Posting End Date: 05/31/2021

Anticipated Starting Salary: $29,046

Parks Operation Section

 

Records Management Analyst

Position #:     22092476

Salary:           $29,046

Grade:          GS04

Location:       Park Operations Section, Little Rock, AR

 

Closing date:  05/31/2021

 

This position offers support to a staff of twenty-four in the Park Operations Section and 2 in Emergency Services. Job duties include maintaining spreadsheets and databases, compile and maintain Google Docs, preparing, and distributing correspondence, status reports, memos, forms, statistical reports, and specifications, maintaining time and leave records, auditing vehicle reports, performing procurement functions, routing mail, help facilitate commissioning of officers, and handling sensitive information requiring strict confidentiality. This position serves as the initial point of contact for all incoming calls to Operations and Emergency Services providing routine information to citizens and elected officials. Previous experience with Microsoft Office software required; experience with AASIS preferred.

 

This position offers a full benefit package including paid holidays, annual and sick leave, health insurance and retirement pension.

 

Applicants must meet or exceed the following qualifications:  The formal education equivalent of a high school diploma; plus four years of experience in records management, administrative support, or a related field.

 

EOE/AA/ADA.  Minorities and women encouraged to apply.

 

Applications accepted online only: https://arcareers.arkansas.gov/



The Arkansas Department of Parks, Heritage and Tourism has three major divisions: Arkansas State Parks, Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansas’s natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the state’s economy by generating travel and enhancing the image of the state.

Position Information

Class Code: C043C

Grade: GS04

FLSA Status: NON-EXEMPT

Salary Range: $29,046.00 - $42,117.00

Summary

Records Management Analyst is responsible for ensuring the integrity, accuracy and safekeeping of electronic data and other records by coordinating storage, retrieval, usage, and records retention. Coordinates activities with external auditors, including furnishing copies of audit reports and providing requested information. This position is governed by state and federal laws and agency/institution policy.

Functions

Devises and maintains records systems in various media. Prepares, disseminates, and monitors internal records procedures, as directed. Ensures the security of confidential records and compliance with all rules and regulations, organizational policies, and procedures. Documents process flow and creates/modifies procedures for review and approval. Oversees and analyzes record preparation processes to ensure quality, accuracy, and efficiency. Conducts quality assurance audits. Provides technical assistance, error feedback, and information to the staff. Oversees and analyzes record preparation processes to ensure quality, accuracy and efficiency. Reviews record retention schedule, establishes destruction dates for certain records, and transfers records and data, as needed. Releases information to authorized personnel, following established processes and procedures. Ensures passwords and access to computerized data are assigned, monitored and re-activated when needed. Disburses payment for services associated with records or data systems. May supervise staff by planning, organizing, assigning, and directing work, monitoring job performance, and providing ongoing training. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of statewide information system computer operations. Knowledge of designated data system functions. Knowledge of record management systems and retention policies and procedures. Knowledge of federal laws and regulations and state directives, policies, and procedures surrounding privacy and record maintenance. Ability to analyze, evaluate, and recommend records systems flow.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus three years of experience in records management, administrative support, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.


Nearest Major Market: Little Rock