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PROGRAM FISCAL MANAGER

Date:  Nov 18, 2022
Req ID:  24919
Location: 

Little Rock, AR, US, 72202

Category:  DEPT OF COMMERCE
Anticipated Starting Salary:  $45,010

Position Summary                                                                                                              

 

The Program Fiscal Manager is a Shared Services position. This position will assist with operational functions for all divisions in Commerce - Shared Services including but not limited to AEDC, Waterways Commission, Office of Skills Development, Aeronautics, Broadband Office, and Cabinet of the Secretary. This position is governed by state and federal laws, Generally Accepted Accounting Principles (GAAP), and agency policy.

 

Education and Professional Work Experience                                                               

 

Minimum Qualifications

 

The formal education equivalent of a bachelor’s degree in public administration, business administration, or a related area; plus, three years of experience in program organization and administration, including one year in a supervisory or leadership capacity.

 

Preferred Qualifications

 

Preferred advanced excel skills.

Attention to detail.

Ability to use AASIS to extract data & generate reports

Ability to adapt to constantly shifting priorities in managing a wide range of projects.

Ability to demonstrate excellent interpersonal skills.

Ability to provide administrative support to a diverse functional area.

Ability to provide technical assistance.

Ability to prepare written reports.

Knowledge of state personnel, purchasing, accounting and budget guidelines.

Knowledge of the principles and practices of accounting and GAAP.

Knowledge of financial statements and reports.

Knowledge of accounting ledgers and journals.

 

Knowledge, Skills, and Abilities

                                                                                                                   

Knowledge of state and federal laws, regulations, and guidelines applicable to specialized program area. Knowledge of the principles and practices of organizational management.

Knowledge of grants administration.

Ability to plan, organize, and direct the work of lower-level supervisors and/or subordinates.

Ability to analyze programs and recommend implementation methods or modifications.

Ability to coordinate activities with other sections, agencies, services, and organizations.

Ability to interpret and apply federal and state guidelines and regulations.

Ability to provide technical assistance for equipment or service acquisitions and contract negotiations.

Ability to plan, prepare, and present oral and written reports.

Ability to develop and document complex technical and operational procedures.

 

Job Responsibilities and Expected Results                                                                    

 

  1. Accounts Payables

 

  1. Asset Management & reporting; submitting vehicle purchase requests.

 

  1. General Operations - daily operational work including maintaining ledgers, processing of travel reimbursement & TR-1s, data entry & scanning. 

 

  1. Biweekly & Annual Payroll Budget & Expenditure Projections. Monitoring payroll expenses. 

 

  1. Technical reporting, maintenance of databases, tracking payables & payments, basic analysis. 

 

  1. Monitoring Grant Awards & Payments

 

  1. Other duties as assigned.

 

 

 

 

Position Information

Class Code: A041C

Grade: GS08

FLSA Status: EXEMPT

Salary Range: $45,010.00 - $65,265.00

Summary

The Program Fiscal Manager is responsible for managing the fiscal activities of an agency program. This position is governed by state and federal laws and agency/institution policy.

Functions

Supervises a small to medium-sized professional and administrative support staff by interviewing and recommending for hire, assigning and reviewing work, training new employees, and evaluating the performance of incumbents. Develops and monitors budgets for program activities or grant proposals, reviews and approves expenditures, conducts research pertinent to assigned program activities, such as market development, laws and regulations, and data collection, to provide information for report development. Identifies needs and problems and conducts workshops or in-service training to address problems and issues, provide new information, and instruct in new procedures. Develops and implements guidelines, policies, and procedures for program development and coordinates program activities within the section and outside of the agency. Evaluates and monitors program effectiveness by reviewing pertinent documentation, consulting with staff, and making recommendations for any necessary changes. Develops and monitors federal grants used to fund special projects within the program by preparing grant proposals, establishing evaluation methods, and reviewing grants to ensure compliance. Prepares reports pertinent to specific program functions to provide information to upper-level management and program personnel. Provides technical assistance to staff and program personnel by gathering and processing information, providing consultations, and answering technical questions. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of state and federal laws, regulations, and guidelines applicable to specialized program area. Knowledge of the principles and practices of organizational management. Knowledge of grants administration. Ability to plan, organize, and direct the work of lower-level supervisors and/or subordinates. Ability to analyze programs and recommend implementation methods or modifications. Ability to coordinate activities with other sections, agencies, services, and organizations. Ability to interpret and apply federal and state guidelines and regulations. Ability to provide technical assistance for equipment or service acquisitions and contract negotiations. Ability to plan, prepare, and present oral and written reports. Ability to develop and document complex technical and operational procedures.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in public administration, business administration, or a related area; plus three years of experience in program organization and administration, including one year in a supervisory or leadership capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None


Nearest Major Market: Little Rock