PROCUREMENT COORDINATOR

Date: Nov 20, 2024

Req ID: 45174

Location:

Little Rock, AR, US, 72201

Category: DFA - OFC OF ARKANSAS LOTTERY

Anticipated Starting Salary: $45,010

Position Number: 22161811
County: Pulaski
Posting End Date: 12/6/2024
Anticipated Starting Salary: $45,010
Office of Arkansas Lottery

Preferred Qualifications:

Formal education of a bachelor's degree in marketing, general business, or a related field; plus three years of experience in purchasing or a related field; including one year in a leadership capacity. Other job-related education and/or experience may be substituted for all or part of the basic requirements upon approval of the qualifications review committee.

Position Specifics:

This position will also assist the Executive Director in maintaining a daily schedule, reviewing incoming correspondence and preparing responses when necessary. Will organize and arrange conference attendance. Will organize flights, transportation, expense reports for Executive Director’s travel. May handle sensitive information about the Executive Director. Will act as a legislative assistant during the legislative session. Will analyze and interpret legislation filed to determine impact on agency programs. This position effectively and efficiently manages the administration, planning, organization, development, and coordination of central purchasing activities for the Office of the Arkansas Lottery consistent with the strategic mission, goals, objectives, and priorities of OAL. This position serves to provide professional support and sound advice to executive and senior management in accordance with federal and state procurement laws, rules, and regulations. Responsibilities include but are not limited to developing and implementing a strategic procurement planning process for small and large, complex bids, resulting in annual and multi-year contracts; managing delegated procurement and serving as a liaison to the Department of Finance and Accounting when required; ensuring compliance with OAL and state procurement policies and procedures; and maintaining the integrity of the public procurement process.

Must have excellent organizational skills, ability to multi-task and the ability to work independently. Professional presentation and aptitude are required.

The mission of the Department of Finance and Administration is to provide Arkansas citizens convenient, effective, and courteous service which will encourage voluntary compliance with tax, license, and child support laws.

Position Information

Class Code: V007C

Grade: GS08

FLSA Status: EXEMPT

Salary Range: $45,010.00 - $71,792.00

Summary

The Procurement Coordinator is responsible for directing departmental purchasing activities. This position is governed by agency/institution policy.

Functions

Directs the activities of an administrative support staff by interviewing applicants, hiring, terminating incumbents, assigning and reviewing work, training, and evaluating the performance of incumbents. Facilitates department interaction and activities with vendors, suppliers, the Office of State Procurement, professional vendor associations and other outside entities as required. Ensures compliance of departmental purchases of commodities and services with state procurement laws, regulations, and departmental policies and procedures. Provides technical assistance to departmental personnel, vendors, and other entities regarding state procurement laws and regulations, state and departmental procurement policies and procedures and contract terms. Maintains procurement records ensuring completeness of records and efficient access. Reviews past expenditures and future operation plans of work unit and develops budget requests for staff, materials, and equipment. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of the principles and practices of state and federal purchasing laws and procedures. Knowledge of the sources of supply, market prices, and product characteristics. Ability to formulate and interpret policies and procedures relating to purchasing. Ability to interpret purchasing laws and regulations to administrative officials and outside entities. Ability to plan, organize, and direct the work of subordinates.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in marketing, general business, or a related field; plus three years of experience in purchasing or a related field; including one year in a leadership capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

ONLY COMPLETED APPLICATIONS WITH WORK HISTORY WILL BE ACCEPTED.

Applications must include complete work history and references. A resume may accompany the state application but will not be substituted for any part of the application. False, misleading, or incomplete statements may result in disciplinary action and possible termination.

Veteran Preference: A copy of a DD-214 must be submitted to the Hiring Official at the time of interview to be considered for Veteran Preference.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS at (888) 897-7781 or dhs.gov/e-verify.