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LEGISLATIVE ADMINISTRATIVE ASSISTANT

Date:  Jun 11, 2021
Req ID:  6391
Location: 

Little Rock, AR, US, 72201

Category:  BUREAU OF LEGISLATIVE RESEARCH
Anticipated Starting Salary:  32,405 - 46,987

SUMMARY OF POSITION:          The Legislative Administrative Assistant works under the  supervision of the Administrator of the Legal Research and Drafting Section.  The Legislative Administrative Assistant assists in the delivery of research and drafting services to members of the General Assembly; acts as a receptionist, office clerk, secretary, and data entry specialist; works on presentations, studies, and special reports; and fulfills other requested tasks.

 

ESSENTIAL FUNCTIONS:          

 

  • Answer the telephone and greet members of the General Assembly and other visitors during legislative committee meetings, at the Legal Services Division front desk, and at Bureau front desk during regular office hours.
  • Type, proofread, and revise bills, resolutions, amendments, memoranda, study proposals, and correspondence of the Legislative Attorneys.
  • Assist the Legislative Attorneys with legal research by accessing the Internet, Folio Views, internal Bureau programs, and other resources.
  • Track bills, resolutions, amendments, and interim study proposals throughout the drafting process and alert the Legislative Attorney to possible delays and approaching deadlines.
  • Maintain computer files and paper files in accordance with office procedures and the Legislative Attorney’s instructions.
  • Work on presentations, studies, and special reports, as required by the Legislative Attorney.

 

OTHER FUNCTIONS:

 

  • Attend training sessions, conferences, and workshops to improve skills necessary to perform the essential functions of the job.
  • Perform other related duties as requested by the Administrator of the Legal Research and Drafting Section, the Assistant Director for Legal Services, and the Director of the Bureau.

 

QUALIFICATIONS/SKILLS:

 

  • High School diploma or equivalent.
  • Clerical training and skills commensurate with assigned tasks.
  • Knowledge and proficiency in English grammar, spelling, and punctuation.
  • Strong proofreading skills.
  • Strong organizational skills, including the ability to organize workload and set priorities.
  • Proficiency in Microsoft Word, Excel, Microsoft Outlook, the Internet, and internal Bureau programs.
  • Knowledge of the operation of facsimile machines, copy machines, and multi-line telephone systems.
  • Ability to communicate with Bureau Staff, state agency staff, members of the General Assembly, and members of the public.

 

PRODUCTION STANDARDS:

 

  • Adept in communicating with Bureau staff, members of the General Assembly, state agency staff, and members of the public, both verbally and in writing.
  • Demonstrates proficient time management skills, including the ability to complete work under strict time deadlines.
  • Accurately compiles data for use by others.
  • Accurately maintains files and records.
  • Exhibits professional attitude, appearance, and communication skills.
  • Is assertive – undertakes tasks on own initiative.
  • Maintains high standard of professional ethics and exercises appropriate discretion with confidential matters.
  • Continues to improve job-related skills and knowledge.
  • Effectively organizes and monitors the status of projects and work flow.
  • Works cooperatively at problem solving and assists coworkers with a variety of tasks.
  • Prepares requested documents in a timely and accurate manner.
  • Functions and cooperates as part of an administrative support team, including without limitation assisting with the workload of other administrative assistants when necessary.

 

Position Information

Class Code: Q128C

Grade: GS05

FLSA Status: NON-EXEMPT

Salary Range: $32,405.00 - $46,987.00

Summary

Functions

Dimensions

Knowledge, Skills and Abilities

Minimum Qualifications

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Nearest Major Market: Little Rock