Position Number: 22087672
County: Pulaski
Posting End Date: Open Until Filled
Anticipated Starting Salary: $52,137
Legal
Hiring Authority:
1 Natural Resources Drive
Little Rock, AR 72205
Phone: 501/219-6362
Email: alex.johnston@agriculture.arkansas.gov
As the largest industry in Arkansas, the Arkansas Department of Agriculture is dedicated to the development and implementation of policies and programs for Arkansas agriculture and forestry to keep its farmers and ranchers competitive in national and international markets while ensuring safe food, fiber, and forest products for the citizens of the state and nation. The Department is organized into five Divisions: Forestry Division, Livestock and Poultry Division, Natural Resources Division, Plant Industries Division, and Shared Services Division.
Position Information
Job Series: Inspectors and Investigators – Legal Support
Classification: Legal Support Specialist
Class Code: ILS03I
Pay Grade: SGS06
Salary Range: $52,137 – $77,163
Job Summary
The Legal Support Specialist provides vital administrative and clerical support to legal teams in government departments/agencies. The role is central to ensuring that legal operations run smoothly by managing case files, preparing legal documents, conducting routine research, and coordinating communications with clients, court personnel, and a variety of assorted personnel. Legal Support Specialists blend strong organizational abilities with a clear understanding of legal terminology and procedures to assist attorneys and paralegals in the seamless execution of legal tasks.
Primary Responsibilities
Draft, proofread, and format legal documents such as contracts, pleadings, briefs, motions, and correspondence.
Organize, maintain, and update case files and legal databases to ensure that documents are accurate and readily accessible.
File legal documents with courts and regulatory bodies, ensuring that all submissions comply with procedural requirements and deadlines.
Manage document tracking systems to monitor filing deadlines and critical case dates.
Conduct routine legal research and compile information on case law, statutes, regulations, and legal precedents as directed by legal personnel.
Enter and update case information in legal management systems and databases accurately.
Assist with scheduling appointments, coordinating meetings, and managing legal calendars for attorneys and legal teams.
Handle telephone calls, greet clients, and perform other front-office duties as necessary.
Serve as a point of contact between legal teams, clients, and external agencies, providing updates and relaying important information.
Assist in organizing and coordinating depositions, hearings, and conferences.
Maintain the confidentiality of sensitive legal documents and information.
Ensure that all work complies with relevant legal standards, agency policies, and ethical guidelines.
Knowledge and Skills
Ability to manage multiple tasks, maintain accurate records, and meet strict deadlines.
Keen eye for catching errors and ensuring the accuracy and consistency of legal documents and data.
Familiarity with legal management software, Microsoft Office Suite, and document management systems.
Strong written and verbal communication skills to effectively draft documents, interact with clients, and convey essential information to legal team members.
Commitment to maintaining the integrity and confidentiality of sensitive legal information.
Understanding of legal terminology, court procedures, and the fundamentals of legal research.
Minimum Qualifications
Completion of a legal support or legal secretarial training program, or experience in legal administration or specialized legal support roles may be required.
Licensure/Certifications
N/A
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications:
- Proficiency in computer and information technology.
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
