GRANTS COORDINATOR

Date: Dec 20, 2024

Req ID: 44877

Location:

Little Rock, AR, US, 72202

Category: DEPT OF WORKFORCE SERVICES

Anticipated Starting Salary: $40,339.94

Position Number: 22093594
County: Pulaski
Anticipated Starting Salary: $40,339.94

Fiscal Shared Services

Position Summary

The Grants Coordinator is primarily responsible for the management of grants for the agency, including daily grants management needs, grant reporting, and grants budgeting. The position also serves to assist the Accounting Coordinator over Grants and Funds Management. This position is governed by Generally Accepted Accounting Principles, state and federal laws and agency policy.

Education and Professional Work Experience

Minimum Qualifications

The formal education equivalent of a bachelor’s degree in business administration, accounting, finance, or a related field; plus, two years of experience in program planning, grant administration, or a related area.

Preferred Qualification

Knowledge of a case management systems and Uniform Grant Guidance.
Experience managing Federal Grants and grant reporting.
Knowledge with computers and computer software such as Microsoft Office (Outlook,Excel, and Word).
Experience with AASIS Software or SAP-based software preferred.

Knowledge, Skills, and Abilities

Knowledge of financial grants management.
Knowledge of grant implementation, monitoring, and fiscal control practices.
Knowledge of state and federal laws and regulations governing grant administration.
Knowledge of state budgetary and accounting principles and practices.
Ability to review, monitor, and administer grant contracts.
Ability to research, interpret, and apply state and federal laws and regulations governing grants administration.
Ability to develop, monitor, and evaluate grant program compliance.
Ability to prepare, present, and review oral and written technical information and materials.
Ability to develop, monitor, and evaluate grant program compliance.
Ability to prepare, present, and review oral and written technical information and materials.

Job Responsibilities and Expected Results

Record daily obligations to grants to satisfy period of performance requirements and reconcile against Case Management System obligations and AASIS obligations.
Record daily liquidations against obligations and reconcile against Case Management System liquidations and AASIS liquidations.
Daily monitor state treasury funds.
Prepare federal grant reports to be reviewed by Grants Manager.
Prepare daily grant draw calculations to be reviewed by Grants Manager.
Prepare budgetary figures for the Case Management System.
Prepare daily status reports of grant balances, unliquidated obligations, and liquidations.
Assist Grants Manager with reports as needed.
Create desk reference to be placed on the P: drive.
Provide shared services to Division of Services for the Blind.
Perform other duties as assigned.

The mission of the Department of Commerce is to champion economic opportunities through strategic initiatives and an equitable regulatory environment that attracts and grows businesses, safeguards consumers, enhances workforce quality, and energizes our infrastructure, creating a better quality of life for all Arkansans.

Position Information

Class Code: G147C

Grade: GS07

FLSA Status: EXEMPT

Salary Range: $40,340.00 - $64,343.00

Summary

The Grants Coordinator is responsible for planning and reviewing the implementation of grants and monitoring financial and operational status of grantees. This position is governed by state and federal laws and agency/institution policy.

Functions

Reviews financial records, statues, and the utilization of program resources, and conducts on-site inspections, assesses staff duties and functions, verifies payroll and personnel policies, and prepares reports on findings. Assists applicant in determining area or program needs, provides suggestions concerning application procedures, reviews grant and/or loan applications, and recommends approval/disapproval. Participates in the establishment of priorities and allocation of resources, establishes accounting practices to comply with requirements, and evaluates program requirements through studies of required funds and resources. Coordinates and monitors the implementation of grants, contracts, and/or loan programs by overseeing funding procedures, developing goals and objectives, and monitoring implementation, to ensure compliance with institution policies, laws, and regulations. Prepares financial reports, negotiates funding sources, monitors disbursements and invoices involving granting and contracting agencies and allocates resources for programs. Prepares statistical reports by analyzing grant information, develops record keeping procedures, and disseminates information to program participants and funding sources concerning new programs or changes. Reviews grants for compliance, recommends reallocation of funds, and researches and recommends sources for new funding. Provides technical assistance, as required for the department's programs and support services, in regard to purchase services and sub grant programs. Assists in developing requests for applications, application development workshops, and training conferences to applicants. Plans, directs, and organizes program campaigns to acquaint local, county, and state agencies with available grants.. May process personal service contracts, contract amendments, or invoices, by reviewing for accuracy and adherence to established procedures, verifying available funds, transferring funds as needed, and submitting for payment. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of financial grants management. Knowledge of grant implementation, monitoring, and fiscal control practices. Knowledge of state and federal laws and regulations governing grant administration. Knowledge of state budgetary and accounting principles and practices. Ability to review, monitor, and administer grant contracts. Ability to research, interpret, and apply state and federal laws and regulations governing grants administration. Ability to develop, monitor, and evaluate grant program compliance. Ability to prepare, present, and review oral and written technical information and materials.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in business administration, accounting, finance, or a related field; plus two years of experience in program planning, grant administration, or a related area. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.