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GRANTS COORDINATOR

Date:  Sep 22, 2022
Req ID:  23246
Location: 

Little Rock, AR, US, 72201

Category:  DEPARTMENT OF HIGHER EDUCATION
Anticipated Starting Salary:  40339.94

Position Number: 22179542 
County: Pulaski 
Posting End Date: 10/09/2022 
 

Join the Arkansas Department of Education where each student is recognized as an individual.  Through a cultivation of world-class educators, partnering with communities, and an influx of social supports, Arkansas Department of Education provides multi-level supports that help ensure students will receive a personalized education and develop a life-long love of learning.

 

 

The EngageAR-Arkansas Service Commission Senior AmeriCorps Program Officer has overall programmatic oversight of sub-recipient programs, development and planning of sub-recipient training and leadership of the AmeriCorps Service Member LeaderCorps program.  This position works to provide on-going consultation and technical assistance, providing sound programmatic oversight through formal and informal monitoring and day to day communications. 

AmeriCorps Sub-Recipient Oversight

  • Oversee and evaluate approximately one half of the AmeriCorps State and National portfolio and all first year sub-recipient programs
  • Maintain knowledge of and ensure sub-recipient compliance with federal CNCS regulations, provisions and directives
  • Provide on-going consultation and technical assistance to programs and sub-recipients on fiscal systems, eGrants operating system, My AmeriCorps and other web-based record maintenance systems
  • Site visits annually to ensure consistency with grant terms and conditions, timelines, budgets and performance measures
  • Ensure compliance with all EngageAR and CNCS-required reporting
  • Coordinate fiscal reviews of all sub-recipients, engaging the EngageAR Fiscal Officer

 

AmeriCorps Program Development and Strategic Planning

  • Stay abreast of developments and trends within the field of national and community service by reading professional publications and attending local, state, national and international conferences and symposiums
  • Quarterly review of sub-recipient program reports, evaluating outcomes, assessing program model impact and/or identifying new program strategies to create desired outcomes
  • Ensure sub-recipient program participation in AmeriCorps National Days of Service and assist with special recognition events
  • Promote community and national service as a means of community problem solving, facilitate cooperation of government and community groups to address community problems
  • Develop an annual Training and Technical Assistance plan for sub-recipients, coordinating AmeriCorps Program Director mandatory training sessions
  • Develop an annual Training and Development Plan for EngageAR LeaderCorps, creating leadership opportunities for experienced AmeriCorps members
  • Develop high quality AmeriCorps programs by continuously assessing member recruitment and retention data; developing member training and support activities

 

EngageAR Office Management

  • Participate in America Service Commission committees
  • Maintain up to date sub-recipient program management handbooks, guidance policy and ensure all documents are posted in timely fashion to EngageAR

 

  • Work to support Commissioners, participating in sub-committees, providing training, information and resources
  • Participate in National Days of Service
  • Attend all special and recognition events
  • Annually complete the CNCS’ National Service Criminal History Check and maintain certificate in personnel file
  • Perform related responsibilities as required or assigned
  • Some evening, weekend, holiday work, in addition to state and national travel

 

 

Seeking an individual who is dedicated and interested in strengthening communities through a means of volunteering, collaboration, and national service programs.  EngageAR offers the opportunity to work in an environment that is collaborative, promotes communication, models integrity, inclusion and excellence. 

Position Information

Class Code: G147C

Grade: GS07

FLSA Status: EXEMPT

Salary Range: $40,340.00 - $58,493.00

Summary

The Grants Coordinator is responsible for planning and reviewing the implementation of grants and monitoring financial and operational status of grantees. This position is governed by state and federal laws and agency/institution policy.

Functions

Reviews financial records, statues, and the utilization of program resources, and conducts on-site inspections, assesses staff duties and functions, verifies payroll and personnel policies, and prepares reports on findings. Assists applicant in determining area or program needs, provides suggestions concerning application procedures, reviews grant and/or loan applications, and recommends approval/disapproval. Participates in the establishment of priorities and allocation of resources, establishes accounting practices to comply with requirements, and evaluates program requirements through studies of required funds and resources. Coordinates and monitors the implementation of grants, contracts, and/or loan programs by overseeing funding procedures, developing goals and objectives, and monitoring implementation, to ensure compliance with institution policies, laws, and regulations. Prepares financial reports, negotiates funding sources, monitors disbursements and invoices involving granting and contracting agencies and allocates resources for programs. Prepares statistical reports by analyzing grant information, develops record keeping procedures, and disseminates information to program participants and funding sources concerning new programs or changes. Reviews grants for compliance, recommends reallocation of funds, and researches and recommends sources for new funding. Provides technical assistance, as required for the department's programs and support services, in regard to purchase services and sub grant programs. Assists in developing requests for applications, application development workshops, and training conferences to applicants. Plans, directs, and organizes program campaigns to acquaint local, county, and state agencies with available grants.. May process personal service contracts, contract amendments, or invoices, by reviewing for accuracy and adherence to established procedures, verifying available funds, transferring funds as needed, and submitting for payment. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of financial grants management. Knowledge of grant implementation, monitoring, and fiscal control practices. Knowledge of state and federal laws and regulations governing grant administration. Knowledge of state budgetary and accounting principles and practices. Ability to review, monitor, and administer grant contracts. Ability to research, interpret, and apply state and federal laws and regulations governing grants administration. Ability to develop, monitor, and evaluate grant program compliance. Ability to prepare, present, and review oral and written technical information and materials.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in business administration, accounting, finance, or a related field; plus two years of experience in program planning, grant administration, or a related area. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.


Nearest Major Market: Little Rock