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FISCAL SUPPORT SUPERVISOR

Date:  Oct 8, 2021
Req ID:  12658
Location: 

Little Rock, AR, US, 72202

Category:  DEPT CAREER ED - REHAB SRVCS
Anticipated Starting Salary:  $36,155

Position Summary

 

The Division of Services for the Blind (DSB) Fiscal Support Supervisor is responsible for supervising the activities of fiscal support personnel within an assigned department or program. This position is governed by Generally Accepted Accounting Principles, state and federal laws, and agency/institution policy.

 

Education and Professional Work Experience

 

MINIMUM QUALIFICATIONS

The formal education equivalent of a bachelor's degree in general business, business administration, finance, or a related field; plus, two years of fiscal related experience, including one year is a supervisory or leadership capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.

 

PREFERRED QUALIFICATIONS

Must demonstrate acceptable skill level in Microsoft Office.

Experience working with the Arkansas Administrative Statewide Information System (AASIS) in the area of finance.

Occasional in state and out of state travel for training or other assignments.

May be required to work nights and weekends in support of Board meetings and other agency initiatives.

 

KNOWLEDGES, ABILITIES, AND SKILLS

Knowledge of staff development and supervision principles.

Knowledge of department operations, policies and procedures, applicable laws, and regulations. Knowledge of software application programs, database management, and accounting principles. Ability to conduct research and perform quantitative quality assurance reviews, resolve operational problems, and prepare required reports.

Ability to plan, organize and coordinate activities, resources, and materials associated with the needs of the department or program.

Ability to plan and direct the work of others.

 

 

Job Responsibilities and Expected Results

 

Oversight of Grant and Fund Management Operations:

 

Assist with completion of contract/grant authorizations.

 

Assist in the development of financial procedures for DSB.

 

Assist DSB personnel as needed in any federal or state audits or reviews.

 

Prepare ad-hoc reports for DSB management as required.

 

Serve as alternate CFO as assigned.

 

Interface between AASIS and AWARE:

 

Monitor/edit database to ensure all required fields are completed.

 

Monitor and maintain AWARE and the Arkansas Administrative Statewide Information System (AASIS) vendor lists for accuracy between the two.

 

Verify payment requests in AWARE and invoices for accuracy.

 

Monitor AASIS and AWARE to reconcile expenditures.

 

Serves as an AWARE tester of new versions and AWARE trainer as needed.

 

Work with Alliance personnel on trouble issues as needed.

 

Process and disburse client payments:

 

Ensure release of payments from AWARE to AASIS to generate warrants.  

 

Release of payments must be completed by 3:30 p.m. on Friday of each week.

 

Reconcile, check for accuracy, record, and mail warrants to vendors for payment of client services by close of business Wednesday of each week.

 

Run reconciliation reports weekly between AASIS and AWARE.

 

Assist vendor(s) and counselor(s) in tracing payment for services.

 

Process refunds/voided warrants for client services.

 

Maintain client files:

 

Oversee the confidential information of active DSB client files.

 

Oversee the confidential information of closed DSB client case files for the previous five years.

 

Provide technical assistance, error feedback and information to staff.

 

Prepare monthly, quarterly, yearly, and ad hoc reports:

 

Prepare and distribute monthly, quarterly, and yearly AWARE/AASIS reconciliation reports.

 

Oversee random case services for audit reviews by the I ot11 of each month following the

quarter.

 

Prepare ad hoc AWARE reports as needed or required by management.

 

Prepare monthly Grants and Pre-Employment Transition Services Reports.

 

Supervision of Staff:

 

Monitors staff assignments, evaluates and gives feedback on job performance by established guidelines.

 

Assess training needs, provides training for staff.

 

Recruits and provides orientation for new staff.

 

Develops written procedures for Client Data Center area and maintains procedure manual.

 

Perform other duties as assigned.

Position Information

Class Code: A074C

Grade: GS06

FLSA Status: EXEMPT

Salary Range: $36,155.00 - $52,425.00

Summary

The Fiscal Support Supervisor is responsible for supervising the activities of fiscal support personnel within an assigned department or program. This position is governed by Generally Accepted Accounting Principles, state and federal laws, and agency/institution policy.

Functions

Interviews, hires, plans, and directs the activities of subordinate employees by establishing work schedules, assigning specific duties, and providing clear and detailed instructions. Monitors and reviews work on a regular basis to ensure adherence to instructions, deadlines, procedures, and to ensure the delivery of services. Conducts subordinate performance evaluations. Processes required personnel actions according to established policies and procedures. Ensures proper and timely processing of time sheets, payroll documents, purchase orders, and any other procedural forms required. Researches and analyzes data pertinent to work programs and department goals and objectives and prepares reports explaining findings; assists in developing or revising policies, procedures, and directives based on research findings. Assists in budget preparation and monitors budget throughout the budget cycle. Ensures accuracy of data entered into ledgers and automated systems, and produces required statistical or other regularly scheduled reports. Participates in leadership activities and attends required meetings. Executes specific duties related to the assigned department or program, including accounting and tax related tasks. Provides assistance in resolving fiscal related and technical issues. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of staff development and supervision principles. Knowledge of department operations, policies and procedures, applicable laws and regulations. Knowledge of software application programs, database management, and accounting principles. Ability to conduct research and perform quantitative quality assurance reviews, resolve operational problems, and prepare required reports. Ability to plan, organize and coordinate activities, resources, and materials associated with the needs of the department or program. Ability to plan and direct the work of others.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in general business, business administration, finance, or a related field; plus one year of fiscal related experience. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None


Nearest Major Market: Little Rock