FISCAL SUPPORT SPECIALIST

Date: Apr 11, 2024

Req ID: 28932

Location:

Little Rock, AR, US, 72201

Category: AR DEPT OF HUMAN SERVICES

Anticipated Starting Salary: $29,045.95

Position Number: 22181226
County: Pulaski
Posting End Date: 05/22/2024
Anticipated Starting Salary: $29,045.95
DAABH

The Department of Human Services is a place for people passionate about serving others and changing lives for the better. We care for Arkansans of all ages and ensure places like child care centers and nursing homes are safe. We are the safety net for the most vulnerable Arkansans. Whether you answer the phones, take applications, protect children, or help care for residents or patients at one of our facilities, you make a difference by working at DHS. Plus, working for the State has great perks, including a pension, maternity leave, paid state holidays, and much more. At DHS, we take care of our employees so you can help care for others.

Hiring Manager: Kristi Byers

This position is 100% Federally Grant Funded.

Preferences/Special Working Conditions:

Excellent Excel, computer, communication and organizational skills.

SPECIFIC PROGRAM REQUIREMENTS:

In this role, you will be responsible for reviewing, verifying and reconciling invoices to ensure accuracy and completeness. You will work closely with other team members and departments to resolve discrepancies and ensure accurate and timely payment. The primary accounting responsibilities involve tracking, investigating, and researching invoices as well as auditing, analyzing, and resolving issues. This role requires the preparation of reports regarding invoice reconciliation and status updates to management in addition to, providing administrative support to a small workgroup.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following and other duties may be assigned as necessary:

Review for accuracy and manage incoming vendor invoices.
Identify, research, and correct any discrepancies.
Work with all departments involved in the invoicing and inventory process, to correct any issues.
Perform invoice and inventory audits.
Identify and escalate both internal and external vendor issues and drive solutions to resolution.
Monitor workflow, analyze processes, and make recommendations for improvements
Independently research issues from start to finish, in addition to work on projects as assigned.
Prepare reports on invoice reconciliation status and provide updates to management
Maintain accurate records of invoices.
Provide administrative support to the workgroup.

ESSENTIAL SKILLS AND REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Attention to detail and accuracy: The specialist must be able to accurately reconcile invoices and resolve any discrepancies.
Strong organizational skills: The specialist must be able to keep track of multiple invoices and ensure they are reconciled in a timely manner.
Good communication skills: The specialist must be able to communicate effectively with vendor and internal team members to resolve any invoice issues.
Knowledge of accounting principles: The specialist must have a basic understanding of accounting principles and concepts.
Proficiency with software and technology: The specialist must be comfortable using software and technology to perform the reconciliation process.
Experience in accounting or bookkeeping: The specialist should have prior experience working in accounting/bookkeeping and understand the specific needs and processes involved.

Position Information

Class Code: A098C

Grade: GS04

FLSA Status: NON-EXEMPT

Salary Range: $29,046.00 - $42,117.00

Summary

The Fiscal Support Specialist is responsible for performing a variety of fiscal related fiscal tasks that are standard or regular support duties within an assigned department or program. This position is governed by Generally Accepted Accounting Principles, state and federal laws and agency/institution policy.

Functions

Receives, reviews, and audits documents to ensure completion; verifies codes, calculations, authorizations and additional required information. Performs data entry of various information, including invoices and payments, to internal automated tracking and reporting system, general ledger, or other appropriate system after reviewing the documents for accuracy. Receives payments, verifies for accuracy, posts money and receipts, and processes funds following prescribed methods; deposits into appropriate accounts. Maintains manual and computerized files. Reviews files for accuracy and corrects information as needed. Files documents alphabetically, numerically, or by other prescribed methods within designated timeframes. Prepares forms, correspondence, reports and other documents utilizing appropriate software. May communicate with vendors and other customers to provide information regarding the status of accounts or other related transactions. May monitor systems to determine the distribution of invoices, contracts, or grants, and may reconcile receipts of bank deposits and bank statements. May create electronic batches of documents and remittances, correct and balance batches, compute tax liabilities, and make corrections. May assist with accounts receivables and accounts payables. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of database accounting and management principles. Knowledge of applicable laws and regulations of assigned section. Knowledge of computers and software application programs. Knowledge of customer service techniques. Ability to record fiscal data and manipulate data to generate complex reports and documents. Ability to conduct research and perform basic quantitative quality assurance reviews.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus four years of bookkeeping, basic accounting, billing, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.