EXECUTIVE ASSISTANT TO THE SECRETARY (C010C)

Date: Apr 23, 2025

Req ID: 48833

Location:

Little Rock, AR, US, 72205

Category: DEPT OF AGRICULTURE

Anticipated Starting Salary: $40,340

Position Number: 22094775
County: Pulaski
Posting End Date: Open Until Filled
Anticipated Starting Salary: $40,340
Shared Services

Hiring Authority:

#1 Natural Resources Drive

Little Rock, AR 72205

Phone: 501/219-6362

Email: alex.johnston@agriculture.arkansas.gov

As the largest industry in Arkansas, the Arkansas Department of Agriculture is dedicated to the development and implementation of policies and programs for Arkansas agriculture and forestry to keep its farmers and ranchers competitive in national and international markets while ensuring safe food, fiber, and forest products for the citizens of the state and nation. The Department is organized into five Divisions: Forestry Division, Livestock and Poultry Division, Natural Resources Division, Plant Industries Division, and Shared Services Division.

Position Information

Class Code: C010C

Grade: GS07

FLSA Status: EXEMPT

Salary Range: $40,340.00 - $64,343.00

Summary

The Executive Assistant to the Secretary is responsible for office management of a professional services operation. This position is governed by state and federal laws and department policy.

Functions

Provides general supervision of the work of administrative support staff by prioritizing work assignments, establishing deadlines, and reviewing the work performed to ensure technical accuracy and compliance with established policies. Maintains daily schedule for director, reviews incoming correspondence, and prepares responses when necessary. Develops and implements office procedures necessary to meet department objectives. Schedules and organizes meetings, prepares agenda, and may take minutes for meetings. Organizes, arranges, and attends when necessary, conferences and seminars related to department objectives. Coordinates office activities with directors and other professional staff, monitors office activities and work flow, and makes periodic reports to supervisors. Prepares statistical and financial reports relative to the operation of the professional services office and submits to department officials. Compiles and maintains administrative information and records, such as budget, purchasing, and accounting. Orders office supplies and invoices contracts. Maintains office supply inventory, orders office supplies, and invoices contracts. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of supervisory practices and procedures. Knowledge of the operation of a professional services office. Knowledge of administrative and office management. Ability to supervise a medium-sized administrative support staff. Ability to develop and implement office policies and procedures. Ability to prepare financial and statistical reports. Skill in Microsoft Office.

Minimum Qualifications

The formal education equivalent of an bachelor’s degree in business administration, office administration, communications, public relations, or a related field, plus two years of experience in office or program administration, public relations, or a related field, including one year in a supervisory or leadership capacity. Additional requirements determined by the department for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

Preferred Qualifications:

The Executive Assistant to the Secretary of the Arkansas Department of Agriculture is responsible for managing the Secretary’s daily schedule, coordinating meetings, and prioritizing time-sensitive requests. This role handles all aspects of travel planning and reimbursement processing in compliance with state guidelines. The assistant prepares and organizes briefing materials for meetings, events, and legislative engagements, ensuring accuracy and timeliness. They oversee the flow of documents requiring the Secretary’s attention, maintain efficient workflows for approvals, signatures, and record keeping. Acting as key liaison, the assistant facilities communication between the Secretary’s office, staff, stakeholders, and external partners to support effective operations and follow-through on departmental initiatives.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.