DFA PROGRAM MANAGER

Position Information

Summary

The Department of Finance and Administration (DFA) Program Manager is responsible for managing one or more administrative program functions for the department. This position is governed by state and federal laws and agency/institution policy.

Functions

Supervises one or more program areas which may include a medium-sized professional and administrative support staff by interviewing and hiring, training, assigning, and reviewing work, and evaluating the performance of incumbents. Establishes operational policies and procedures to ensure compliance with federal and state laws, rules, regulations, and agency policies and procedures, interprets laws, rules, and regulations, explains their application orally and in writing, and recommends agency policy and procedure revisions, deletions, or additions. Oversees accounts payable or accounts receivable activities, monitors budgets, ensures internal or state accounting requirements and processes are followed, establishes and maintains general ledgers for departmental operations, calculates and allocates funds for new and existing accounts or projects, posts or reviews posted entries to general ledgers and subsidiary accounts, and balances accounts. Oversees the annual review of the integrated accounting system to ensure outstanding commitments and payments are reconciled, identifies and investigates problem accounts, works with affected offices and payees, and recommends appropriate action for resolution. Oversees federal grant activities by providing information and assistance to the various recipients and staff, interprets federal legislation and guidelines, developing policies, procedures, rules, and regulations, monitoring scheduled distribution of funds, developing grant proposals, and reviewing grants to ensure distribution and compliance with the intent of the legislation, and preparing reports to reflect current and annual fiscal status. Oversees human resource payroll functions by managing time and leave programs, directing routine and non-routine payroll, tax withholding, and recurring and additional deduction actions, managing benefit options, personnel transactions, maintenance and retention of records, and additional pay incentives. Coordinates purchasing and asset management functions by providing information, assisting with purchase requisitions or outline agreements, quote and formal bid processes, leases, and professional and technical service contracts, and ensures agency and state purchasing requirements and bidding processes are followed. Reviews and analyzes proposed legislation, prepares impact statements, coordinates impact issues with other affected entities, attends legislative meetings to stay abreast of committee decisions or to testify, coordinates legislative audit reviews of program areas, prepares responses to audit findings and management letters, and appears before legislative committees to answer questions. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of the principles and practices of program area, including accounting management, human resources management, budget and funds management, procurement and asset management, and/or grants management. Knowledge of state and federal laws, rules, regulations, and policies and procedures related to program area. Knowledge of manual and automated program area systems and processes. Knowledge of the principles and practices of organizational management. Knowledge of the Arkansas Administrative Statewide Information System. Ability to plan, organize, and oversee the work of subordinates. Ability to interpret, explain, and apply state and federal laws, rules, regulations, policies and procedures related to program area. Ability to research and analyze data, identify trends and problems, and develop and implement corrective actions to resolve issues. Ability to develop and revise operational and program plans, rules, regulations, and policies and procedures. Ability to prepare and present oral and written information and reports.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in accounting, business administration, public administration, or a related area; plus two years of experience in program area with at least one year of governmental or public sector program experience, including two years in a supervisory or leadership capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None