BUSINESS OPERATIONS SPECIALIST

Date: Mar 13, 2023

Req ID: 27651

Location:

Little Rock, AR, US, 72201

Category: DEPT OF PARKS HERITAGE & TOUR

Anticipated Starting Salary: $36,000

Business Operations Specialist

Req #: 27651

Position #: 22092755
Grade: GS05
Salary: $36,000
Location: Central Office -Accounting, Little Rock
Closing date: 03/28/2023

ADPHT is currently seeking candidates to fill the role of Business Operations Specialist to serve as the liaison for assigned agencies within Arkansas Department of Parks, Heritage and Tourism. This position is housed in the Shared Services-Central Accounting Office in Little Rock. Responsibilities include review of all Internal Purchase Requisitions to ensure proper coding and approvals; preparation of purchase requisitions and purchase orders according to policy; preparation of goods receipts in AASIS per guidelines and process requests for increases/decreases of funds reservations. Other duties include review of report on open commitments to ensure purchase orders have been paid and finalized; sign in to Bank of America site to verify that all assigned credit card holders have allocated charges, verify that all information entered is accurate and that all transactions have been allocated. Other responsibilities as required or assigned.

Position requires a proficiency in record keeping and organization. Experience working in AASIS is also helpful.

Applicants must meet or exceed the following qualifications: Education equivalent of an Associate’s degree in general business, business education, office management or related field; plus one year of experience in bookkeeping, payroll processing, administrative office support or related field.

We are an EOE/ADA/AA employer. Minorities and women encouraged to apply.

The Arkansas Department of Parks, Heritage and Tourism has three major divisions: Arkansas State Parks, Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansas’s natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the state’s economy by generating travel and enhancing the image of the state.

Position Information

Class Code: C022C

Grade: GS05

FLSA Status: NON-EXEMPT

Salary Range: $32,405.00 - $46,987.00

Summary

The Business Operations Specialist is responsible for performing payroll/fiscal and personnel processing functions for an agency/institution. This position is governed by state and federal laws and agency/institution policy.

Functions

Prepares fiscal year/biennium reports such as job audit requests, crossgrade/downgrade requests, and payroll budget projections by processing necessary paperwork and compiling payroll information on each employee to ensure funding eligibility. Processes payroll documents and performs payroll procedures by collecting information on newly hired employees or making changes for existing employees, computing payroll totals, preparing authorizations, processing and posting vouchers, and processing and disbursing warrants. Completes and maintains records and reports including payroll-related reports and personnel records by gathering, analyzing, and compiling information. Coordinates hiring procedures for job vacancies by advertising vacant positions, screening applications for minimum qualifications, and reviewing new hire recommendations to ensure compliance with policies and procedures. Provides technical assistance to staff by maintaining, updating, and interpreting agency policies and procedures to ensure compliance. May process purchase orders and vouchers for payment of bills by verifying and coding proper expenditure code, typing vouchers, and processing for payment. May maintain inventories of equipment and/or office supplies and purchase supplies through state purchasing system. May supervise or oversee the work of a small administrative support staff. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of bookkeeping procedures and methods. Knowledge of state purchasing laws and procedures. Knowledge of state payroll policies, procedures, and regulations. Knowledge of general office practices and procedures. Knowledge of state hiring and employment practices and procedures. Knowledge of the operation of personal computers and the functions of the software used. Ability to prepare written documents and maintain journals, ledgers, and files. Ability to apply advanced mathematical concepts. Ability to operate standard office equipment. Ability to plan, organize, and oversee the work of subordinates. Ability to identify and reconcile payroll discrepancies and transactions.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in general business, accounting, business education, or a related field; plus two years of experience in bookkeeping, payroll processing, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.