ADPHT ADMINISTRATION MANAGER

Date: Sep 7, 2024

Req ID: 42388

Location:

Little Rock, AR, US, 72201

Category: DAH - CENTRAL ADMINISTRATION

Anticipated Starting Salary: 77,862

ADPHT Administration Manager (Deputy Director for the Division of Arkansas Heritage)

Position #: 22180487

Min. Salary: $77,862

Grade: GS13

Requisition:

Location: Arkansas Heritage division, Little Rock, AR

Closing date: Until filled

Job Duties:

This position serves as the Deputy Director for the Division of Arkansas Heritage with responsibilities to include assisting the division director by controlling all daily operational activities and serving as director in their absence. Works with subordinate supervisory personnel to create resolutions for problematic operational activities and provide various types of supervision to personnel, including both the completion of performance appraisals and recruiting and interviewing prospective employees. Position will develop changes for departmental policies and ensuring policy adjustments are properly implemented for full attainment of program goals and objectives; will monitor federal legislative alterations that affect departmental operations; coordinate special events and committee meetings for public relations purposes with community leaders and will develop constructive relationships with interdepartmental personnel. Performs other duties as assigned. Work outside normal business hours, in-state and occasional out of state travel is required.

Applicants must meet or exceed the following qualifications: The formal education equivalent of a bachelor’s degree in human resources, accounting, general business, finance, and public administration or related field; plus, seven years of progressively more responsible experience in fiscal or personnel management, including three years in a professional managerial or supervisory capacity.

Preferred qualifications: In addition to above qualifications, candidates should possess related programmatic experience in grants management, collections, museums, conservation/preservation efforts, and natural, historical or cultural resources.

This position offers a full benefit package including paid holidays, annual and sick leave, health insurance and retirement pension.

EOE/AA/ADA. Minorities and women encouraged to apply.

The Arkansas Department of Parks, Heritage and Tourism has three major divisions: Arkansas State Parks, Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansas’s natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the state’s economy by generating travel and enhancing the image of the state.

Position Information

Class Code: G275C

Grade: GS13

FLSA Status: EXEMPT

Salary Range: $77,862.00 - $124,190.00

Summary

The Arkansas Department of Parks and Tourism (ADPT) Administration Director is responsible for managing the fiscal, personnel, human resources and administrative functions of the agency. This position is governed by state and federal laws and agency policy.

Functions

Supervises a small-sized professional and administrative support staff by interviewing, hiring, providing training, assigning and reviewing work, and evaluating performance. Advises the Executive Director regarding the agencyÃÂ¢ÃÂÃÂs financial status, program priorities, changes in law or regulations and other factors affecting the departmentÃÂ¢ÃÂÃÂs overall operation. Prepares various statistical and strategic planning reports such as monthly revenue and expense projections for all fund sources, workforce injuries, time and leave usage, workforce training and other workforce statistics as needed. Develops and disseminates budget processes and guidelines, and compiles annual and biennial budgets for submission to division and agency directors. Monitors agency expenditures by reviewing financial reports to ensure costs are within budgeted amounts, investigates discrepancies, and requests legislative approval to reallocate funds, if necessary. Reviews and evaluates personnel and fiscal requests submitted by central office and field staff, projects revenues and costs for existing, expanded, or new programs and parks, discusses and prioritizes requests with regional and divisional management, and recommends proper grades and classifications for all agency positions. Oversees, monitors and periodically audits functions such as personnel administration, payroll files and reports to ensure compliance with policy and procedures. Oversees a variety of administrative processes such as division grants, special projects, volunteer programs, evaluating and justifying the replacement of agency vehicles, arranging for the insurance of agency property, coordinating the processing of claims, and approving and processing travel requests, to ensure proper documentation and adherence to policy. Performs other duties as assigned.

Dimensions

Knowledge, Skills and Abilities

Knowledge of the principles and practices of human resources and organizational management. Knowledge of the principles and practices of accounting. Knowledge of state laws, procedures, and regulations pertaining to fiscal management, budgeting, personnel and purchasing. Knowledge of the business practices of retail operations. Ability to plan work unit objectives and operational activities and to assign and direct the work of subordinate supervisors. Ability to develop and project financial data. Ability to evaluate effectiveness of programs and activities. Ability to communicate orally and in writing.

Minimum Qualifications

The formal educational equivalent of a bachelorÃÂ¢ÃÂÃÂs degree in human resources, accounting, general business, finance, public administration or a related field; plus seven years of progressively more responsible experience in fiscal or personnel management, including three years in a professional managerial or supervisory capacity.

Licenses

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.