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ADMINISTRATIVE SPECIALIST III

Date:  Jan 31, 2025
Req ID:  46817
Location: 

Little Rock, AR, US, 72209

Category:  ADWS - REHABILITATION SERVICES
Anticipated Starting Salary:  $32,405.00

Position Summary

 

The Administrative Specialist III is an Administrative Assistant to the Business and Technology Manager.  This position is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by the supervisor.  This position is governed by state and federal laws and agency policy.

 

 

Key Business Processes/Duties

 

  1. Coordinates assignments from the Business and Technology Manager.
  2. Composes, types, and produces material as directed.
  3. Monitors and maintains the Technology Lab referral list and training schedules.
  4. Serves as a backup for picking up, sorting, and directing mail for the Business & Technology unit.
  5. Files and retrieves records.
  6. Prepares ad-hoc reports under the direction of the Business and Technology Manager as needed for DSB Management.
  7. Provides support and submits reports to the Business and Technology Manager in preparation for quarterly board meetings.
  8. Assists in completing federal and state financial reports for the Vending Facility Program.
  9. Develop spreadsheets as assigned and within the time frames provided.
  10. Completes purchase requisitions, 80004s, TR-1s, and other required paperwork as directed.
  11. Assists with managing vendor files and paperwork.
  12. Provides support with site and vendor visits as requested by the Business and Technology Manager.
  13. Assists with receiving, delivering, and inventorying equipment.
  14. Assist with evaluating and implementing accessibility measures within the program to meet DSB needs.
  15. Performs other duties as assigned.

Position Information

Class Code: C056C

Grade: GS04

FLSA Status: NON-EXEMPT

Salary Range: $32,405.00 - $51,686.00

Summary

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.

Functions

Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. Reviews and answers or prepares correspondence relating to agency/institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus three years of experience in a specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None


Nearest Major Market: Little Rock

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