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ADMINISTRATIVE SPECIALIST III

Date:  Jun 15, 2021
Req ID:  7337
Location: 

Little Rock, AR, US, 72201

Category:  DEPT OF PARKS AND TOURISM
Anticipated Starting Salary:  13.9644 per hour

Extra Help Administrative Specialist III

Position #:     22092049

Grade:            GS04

Salary:            $13.9644 per hour

Location:        Central Admin/IT, Little Rock

Req:               7337

 

Closing date: May 24, 2021

 

 

This is a part-time position, limited to 79 hours per month, and will be responsible for answering incoming calls to the MIS/IT section, greeting customers, preparing meeting minutes and maintaining office supplies.  Position will also assist in preparation of MIS/IT budget and reporting; creating purchase orders/requisitions and tracking those orders; maintenance of MIS vehicle log; create new vendor accounts in AASIS; receive, tag new equipment, process new smartphone orders and enter all into TRACK database and perform equipment transfer.  Other duties include accepting equipment into MIS/IT for repair and perform receiving paperwork; arrange, schedule and produce SDF form for the M&R pickup, tag equipment for pickup, prepare and enter quarterly report, order new equipment for warranty replacement; produce reports from TRACK database and perform annual inventory. 

 

Position requires a proficiency in Microsoft Office, record keeping, and project management and organization, as well as excellent communication skills. 

 

Applicants must meet or exceed the following qualifications: Education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or related field; plus four years of experience in a specialized or related field applicable to work performed.

 

We are an EOE/ADA/AA employer. Minorities and women encouraged to apply.

 

Applications accepted online ONLY: www.arcareers.arkansas.gov



The Arkansas Department of Parks, Heritage and Tourism has three major divisions: Arkansas State Parks, Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansas’s natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the state’s economy by generating travel and enhancing the image of the state.

Position Information

Class Code: C056C

Grade: GS04

FLSA Status: NON-EXEMPT

Salary Range: $29,046.00 - $42,117.00

Summary

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.

Functions

Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. Reviews and answers or prepares correspondence relating to agency/institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus four years of experience in a specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.


Nearest Major Market: Little Rock