ADMINISTRATIVE COORDINATOR

Date: Jul 13, 2026

Req ID: 58430

Location:

Little Rock, AR, US, 72202

Category: STATE INSURANCE DEPARTMENT

Anticipated Starting Salary: $43,088.03

Position Summary

The Administrative Coordinator researches and analyzes data pertinent to work programs and agency or institution goals and objectives, preparing reports that explain findings and recommendations. The position assists in developing or revising policies, procedures, and directives based on research findings and submits them to the supervisor for approval. It compiles financial information used by the supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. The coordinator reviews and answers or prepares correspondence related to agency or institution programs and interprets administrative directives, policies, and procedures to ensure consistent application. The role provides information, assistance, and clarifications to interested parties concerning agency or institution programs, policies, and procedures. The position also assists the supervisor by maintaining leave records, managing the appointment calendar, and prioritizing incoming correspondence. Additionally, the Administrative Coordinator may supervise a small to medium‑sized administrative support staff and evaluate the work performance of incumbents.

This position requires on-site employment with no remote or hybrid options available.

Preferred Qualification

Experience with using Microsoft Office

Experience using Salesforce.

Job Responsibilities and Expected Results

Maintain and enter all Vehicle data for state agency and school district assets in the Risk Management Information System (RMIS).

Properly initiate all premium change calculations in the asset control panel for all asset required changes.

Respond and set up Accord Auto Loss Notices.

Processes Accounts Receivables.

Performs other duties as assigned

Position Information

Job Series: Administrative Support

Classification: Administrative Coordinator – Career Path

Class Code: PAS02P

Pay Grade: SGS04

Salary Range: $43,088 - $63,770

Job Summary

The Administrative Coordinator serves as an essential part of the administrative team within a department, providing higher-level coordination and management of office functions, supporting leadership, and ensuring efficient day-to-day operations. This role goes beyond traditional administrative tasks by requiring a proactive approach to problem-solving, project management, and team collaboration. The Administrative Coordinator plays a key role in supporting policy implementation, managing workflows, coordinating cross-departmental activities, and enhancing communication and operational efficiency.

Primary Responsibilities

Oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed. Monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met. Ensure office equipment is functioning properly and arrange for repairs or maintenance as needed. Coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans. Prioritize appointments and ensure that all participants are informed and prepared for meetings or events. Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies. Organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations. Assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency. Collaborate with team members and leadership to design and implement changes that enhance organizational performance. Manage internal communications, ensuring that memos, notices, and announcements are distributed efficiently and accurately.

Knowledge and Skills

Ability to manage multiple priorities, tasks, and deadlines simultaneously. High attention to detail and accuracy in all administrative tasks, including document management, budget tracking, and scheduling. Strong verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders. Ability to prepare clear, concise reports and correspondence that convey key information to various audiences. Strong problem-solving abilities to address administrative issues, resolve conflicts, and improve workflows. Strong skills in using office software applications (Microsoft Word, Excel, PowerPoint, Outlook), and familiarity with project management software or database systems.

Minimum Qualifications

A high school diploma or equivalent is required, plus one (1) year of experience in administrative roles.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure/Certifications

N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.