ADMINISTRATION SUPPORT SPECIALIST

Date: May 27, 2023

Req ID: 28541

Location:

Little Rock, AR, US, 72201

Category: DAH - CENTRAL ADMINISTRATION

Anticipated Starting Salary: $13.9644 per hour

Extra Help Administrative Support Specialist

(Part Time Position)

Req Id: 28541

Position #: 22092688

Grade: GS04

Min. Salary: $13.9644 per hour

Location: DAH – Arkansas Arts Council

Closing date: 06/09/2023

Job Duties: Prepares for AAC Commission meetings by scheduling meetings, notifying Commissioners, preparing packets, recording and transcribing minutes. Provides support to all Arts Council programs by maintaining databases, scheduling meetings, and creating packets.

Serves as front desk receptionist for the Division of Heritage as scheduled. Monitor staff time sheets and leave requests ensuring that entries are correct, and deadlines are met. Limited financial responsibilities include issuing coding receipts for credit cards, checks and cash; handling cash, check and credit card payments and receipts. Makes business travel arrangements for staff as necessary. Review and answer or prepare correspondence relating to division programs. Provides information, assistance, and clarifications to interested parties concerning division policies and procedures. Attends workshops and meetings to stay abreast of trends in applicable areas.

Applicants must meet or exceed these qualifications: The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus four years of experience in a specialized or a related field applicable to work performed.

EOE/AA/ADA. Minorities and women encouraged to apply.

The Arkansas Department of Parks, Heritage and Tourism has three major divisions: Arkansas State Parks, Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansas’s natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the state’s economy by generating travel and enhancing the image of the state.

Position Information

Class Code: C057C

Grade: GS04

FLSA Status: NON-EXEMPT

Salary Range: $29,046.00 - $42,117.00

Summary

The Administration Support Specialist is responsible for maintaining personnel records, performing budget and payroll duties, and maintaining inventories of equipment. This position is governed by state and federal laws and agency/institution policy.

Functions

Maintains and processes personnel records by preparing and verifying documents for changes and provides related information to employees. Inputs documents into payroll system, submits authorizations, and receives and distributes warrants. Prepares and maintains reports pertinent to payroll including reports on taxes, retirement, purchase of saving bonds, and regular matching reports for withholding. Verifies, analyzes, and reconciles expenditures and costs and collects and compiles budget data upon request. Establishes, maintains, and monitors equipment inventory by processing and tagging new equipment, verifying physical inventory, and balancing monthly print-outs of inventory against records. Administers agency specific programs in such areas as collecting delinquent fees, payment of court ordered fees, and other programs as necessary. May oversee and assign work to a small administrative support staff. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of bookkeeping procedures and methods. Knowledge of payroll practices and procedures. Knowledge of financial and administrative practices and programs. Ability to establish and maintain departmental records and filing systems. Ability to perform mathematical computations. Ability to prepare written financial reports. Ability to operate standard office equipment. Ability to plan, organize, and oversee the work of subordinates. Ability to identify and reconcile payroll discrepancies and transactions.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus one year of advanced training in bookkeeping, accounting, or business education; plus three years of experience in bookkeeping, payroll processing, or a related area. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.