ACCOUNTING MANAGER

Position Summary 

The Accounting Manager is responsible for overseeing the daily operations of the accounting department within a state government agency. This position plays a crucial role in managing the agency's financial activities, ensuring accuracy in financial reporting, compliance with state and federal regulations, and the efficient processing of financial transactions. The Accounting Manager will supervise accounting staff, develop and implement accounting systems, and assist in budget preparation, audits, and process improvements.

This position requires on-site employment with no remote or hybrid options available.

Preferred Qualification

Five years of federal grant experience (preference for Vocational Rehabilitation Grants)

Five years of experience with AASIS.

Job Responsibilities and Expected Results

Oversee and manage the daily operations of the accounting department, ensuring the efficient processing of accounts payable, accounts receivable, payroll, and other financial transactions.

Ensure all financial transactions are recorded accurately and timely, in compliance with applicable accounting standards, regulations, and departmental policies.

Supervise the preparation of financial statements, ensuring they are complete, accurate, and meet reporting deadlines.

Lead and manage the accounting team, providing mentorship, training, and professional development opportunities.

Conduct performance evaluations for staff, offering constructive feedback and identifying opportunities for skill development.

Assist in the preparation, analysis, and management of departmental budgets, ensuring adherence to approved limits.

Ensure that the agency’s accounting practices comply with state, federal, and departmental regulations, including those specific to government accounting.

Prepare financial reports for internal and external auditors, ensuring that all necessary documentation is accurate and available.

Coordinate the agency’s financial audits, ensuring timely and accurate responses to audit inquiries. Perform in-depth financial analysis and generate financial reports to assist in strategic decision-making.

Key Business Processes

1. Financial Policy and Compliance

            Develop, implement, and maintain financial policies, procedures, and internal controls in compliance with federal and state regulations.

            Ensure adherence to the fiscal requirements outlines under federal statutes, including cost-sharing, matching funds, and program-specific financial reporting.

            Conduct annual reviews of financial policies and recommend necessary amendments.

2. Budgeting and Fiscal Management

            Oversee budget planning, allocation, and financial forecasting for OVR programs.

            Ensure accurate tracking of state appropriations, private donations, and other non-federal funds used as matching contributions.

            Monitor program expenditures to maintain fiscal accountability and transparency.

3. Non- Federal Share and Matching Requirements

            Ensure compliance with match requirements for the Vocational Rehabilitation (VR) program, Supported Employment (SE) program, and Older Individuals who are Blind (OIB) program.

            Manage financial tracking and reporting of state appropriations, private donations, and business enterprise program (BEP) funds as eligible match sources.

            Utilize the RSA Match Calculator to ensure accurate reporting and compliance with federal cost-sharing regulations.

4. Maintenance of Effort (MOE) Compliance

            Monitor and ensure compliance with MOE requirements, including accurate calculation and reporting of non­federal expenditures.

            Track unliquidated obligations and ensure proper adjustments on federal financial reports.

            Assess and address any MOE deficits, including submission of waiver requests when necessary.

5. Federal Fund Reallotment

           Coordinate with OVR leadership to determine fund availability and potential reallotment opportunities.

           Prepare financial reports and submit requests for reallotment funds to the Rehabilitation Services Administration (RSA).

           Ensure returned funds are maximized for program efficiency and effectiveness.

6. Pre-Employment Transition Services (Pre-ETS) Fund Management

           Ensure that at least 15% of VR state allotments are reserved for pre-employment transition services as mandated.

           Implement administrative methods to ensure proper data collection and financial accountability of reserved funds.

           Track financial allocations to ensure compliance with reallotment adjustments.

7. Establishment and Construction Financial Oversight

           Manage financial planning and compliance for establishment, development, or improvement of community rehabilitation programs (CRPs).

           Ensure proper budgeting for facility acquisition, remodeling, and equipment procurement under establishment authority.     

           Work with state and federal financial specialists to ensure compliance with 2 CFR 200 cost allowability and allocability requirements.

8. Innovation and Expansion (l&E) Financial Support

           Allocate and track funding for innovative approaches to improve VR services, including transition services and independent living initiatives.

           Provide financial oversight for State Rehabilitation Council and Statewide Independent Living Council funding.

           Ensure proper financial reporting and documentation for I&E fund utilization.

9. Financial Reporting and Audit Preparedness

          Prepare and submit all required federal and state financial reports in accordance with RSA regulations.

          Maintain accurate financial records for internal and external audits.

          Address audit findings and implement corrective actions as needed.

          Oversee completion of RSA-17 and SF-425 reporting

          Complete PPR (704) report for Independent Living grant

          Stakeholder Collaboration and Training

          Collaborate with Division Directors, program managers, and external stakeholders to ensure financial best practices.

          Provide training and technical assistance to staff on fiscal policies, financial compliance, and reporting procedures.

          Serve as a financial liaison between OVR and the Rehabilitation Services Administration (RSA) on fiscal matters.         

          Ability to manage multiple financial projects and deadlines simultaneously.