Accounting Coordinator
Position #: 22092160
Grade: GS09
Salary: $50,222 annually
Location: Shared Services – Fiscal Section, Little Rock
Req: 37770
Closing date: Until Filled
Job Duties:
Develop, recommend, implement, and maintain accounting procedures for fixed assets, equipment inventory, invoice payments and other related job tasks. Ensure the timely and accurate recording and reporting of all accounting transactions relating to fixed assets and equipment inventory. Provide and maintain written instruction manuals of approved processes and procedures for accounting transactions relating to fixed assets and equipment inventory. Develop and implement internal work review procedures designed to detect or prevent errors and other problems. Establish and maintain reconciling and reporting procedures to ensure accounting accuracy. Review and monitor invoice payments and fund balances to ensure adequate funds are available for timely payment of invoices. Audit, review, investigate, and correct reporting exceptions identified and report significant findings to management. Perform and review monthly/annual reconciliations of Capital Outlay, equipment inventory, WBS settlements, AUC settlements, and other financial transactions. Coordinate recording, disposition and reconciliation of historical treasure, artifacts, and artwork. Timely and accurately provide all required information for DFA review, Legislative Audit, and ACFR year-end reporting. Prepare federal 1099 reporting for applicable vendors and suppliers. Provide ongoing training and cross training designed to motivate staff, increase employee productivity, customer satisfaction, and job proficiency, and minimize impact of employee turnover and leave. Maintain employee performance files/documentation and conduct annual performance reviews.
Position offers a full benefit package including paid holidays, annual and sick leave, health insurance, and retirement pension.
Applicants must meet or exceed these qualifications: The formal education equivalent of a bachelor’s degree in accounting, plus three years of experience in accounting, financial management, or a related area, including one year in a supervisory capacity.
We are an EOE/ADA/AA employer. Minorities and women encouraged to apply.
The Arkansas Department of Parks, Heritage and Tourism has three major divisions: Arkansas State Parks, Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansas’s natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the state’s economy by generating travel and enhancing the image of the state.
Position Information
Class Code: A052C
Grade: GS09
FLSA Status: EXEMPT
Salary Range: $50,222.00 - $72,822.00
Summary
The Accounting Coordinator is responsible for overseeing one or more accounting functions of an organization. This position is governed by state and federal laws, Generally Accepted Accounting Principles (GAAP), and agency/institution policy.
Functions
Provides general supervision to a subordinate professional, para-professional, and administrative support staff engaged in accounting activities by assigning and prioritizing work assignments, providing instructions, reviewing work performed, and evaluating employee performance. Monitors budgets and expenditures, provides approvals for transactions based on available budget and sponsoring agency restrictions, and monitors internal controls, procedures, and compliance issues for grants and/or contracts. Analyzes, interprets, and disseminates information related to legal contracts received from various federal, state, local, and private agencies including period of performance, allowable cost items, payment terms, and other restrictions. Establishes and maintains general ledgers on departmental operations, calculates and allocates funds for new and existing accounts or projects, develops forms and documents for special accounts, reviews posted entries to general ledgers and subsidiary accounts, balances accounts periodically, and closes books as needed. Prepares spreadsheets and database files from automated information systems, monitors purchasing procedures of departmental personnel, determines account responsibility for payment of expenditures, instructs new employees on purchasing and travel procedures, and interacts with management to develop new accounting procedures. Reviews, analyzes, and prepares reports designed to reflect aspects of the organization's fiscal status and prepares special and periodic reports for use in planning by upper level management. Compiles budgetary reports for fiscal managers, meets with departmental managers to discuss budgetary reports, and provides advice on budgetary guidelines or other financial reporting matters; analyzes and reviews compiled data of departmental accounts for accuracy of posted entries and advises departmental managers on organizational policies related to financial or budgetary reporting requirements. Provides technical assistance to management, staff, and the general public by providing information on regulations and procedures governing accounting practices and programs that comply with governmental regulations. Performs other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of Generally Accepted Accounting Principles (GAAP). Knowledge of manual and automated accounting systems. Knowledge of supervisory practices and techniques. Ability to supervise a subordinate professional, para-professional, and administrative support staff engaged in accounting activities. Ability to interpret and apply the provisions of laws, rules, and policies to accounting transactions. Ability to analyze financial information and prepare reports. Ability to provide guidance and technical assistance to management, staff, and the general public regarding accounting operations. Ability to monitor and evaluate the effectiveness of accounting systems and controls, identify problems, and devise corrective actions.
Minimum Qualifications
The formal education equivalent of a bachelor's degree in accounting; plus three years of experience in accounting, financial management, or a related area, including one year in a supervisory capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
