TSS STATEWIDE PROCUREMENT SPECIALIST

Date: Jan 8, 2025

Req ID: 46216

Location:

LITTLE ROCK, AR, US, 72201

Category: STATEWIDE SHARED SERVICES

Anticipated Starting Salary: 45009.95

Position Number: 22080105
County: Pulaski
Posting End Date: 02/28/2025
Anticipated Starting Salary: 45009.95

The Arkansas Department of Transformation and Shared Services' goal is to create a more efficient government through epic service delivery and collaboration across state government. The department is comprised of the Office of the Secretary, the Arkansas Geographic Information Systems Office, the Division of Building Authority, the Division of Information Systems, the Employee Benefits Division, the Office of Personnel Management, and the Office of State Procurement.

Additional Job Description:

This position will serve as a key staff member of the Database Administration team and will be responsible for creating and maintaining the vendor and material master data in the state’s ERP system (AASIS), as well as data in third party systems. Vendors are created in compliance with state laws and rules.

This position will be responsible for assisting with ongoing and new projects and mapping requirements for new applications and enhancements; understands how to prepare functional specifications for application development; and assisting system analysts and application programmers in developing specifications for applications and new systems; performs system and application testing to ensure functionality meets standards as designed; provides technical assistance to project staff; serves as an Internal Administrator for the current e-Procurement System; compiles system data and performs analysis to generate reports for Procurement and Materials Management purposes; and serves as a key staff member in IT related projects involving OSP.

The person in this position will be required to compile large sets of data from AASIS and third-party systems, analyze it and prepare reports.

Additional Experience and Knowledge:

Knowledge with Microsoft Office Suite

Experience with performing system analysis and providing reports

Experience with documenting processes and procedures

Position Information

Class Code: V035C

Grade: GS08

FLSA Status: EXEMPT

Salary Range: $45,010.00 - $71,792.00

Summary

The Department of Transformation and Shared Services (TSS) Statewide Procurement Specialist is responsible for performing state level procurements for state agencies and institutions of higher education in a variety of commodity groups, technical and general services, and providing guidance to agency/institution procurement personnel on proper methods of procurement and procurement laws, regulations, policies, and practices. This position is governed by state and federal laws and agency/institution policy.

Functions

Reviews and analyzes complex state level procurements in a variety of commodity and service groups; determines appropriateness of request, researches various commodity and service markets for current specifications, job duties, and market conditions and trends in pricing. Provides technical and legal guidance to agency/institutions procurement personnel and agency evaluation committees on proper methods of procurement in accordance with the state procurement law, regulations, policies, and practices. Conducts or assists in conducting public bid openings and evaluation of vendor bid proposals. Negotiates contract terms and conditions, awards contracts, and monitors vendor performance; reviews agency/institution request for changes to contracts and presents justification for or against changes. Administers statewide contracts that are utilized by state agencies/institutions and negotiates with vendors on terms and conditions, pricing, and vendor performance issues. Utilizes the Arkansas Administrative Statewide Information System financial and procurement modules to enter and retrieve information; researches and compiles reports to analyze information and determine agency compliance. Trains new procurement buyers and agency staff and develops training material. Participates in the review of current and development of revised and new legislation, policy, and procedure in the area of procurement. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of the principles, practices, and procedures of public and/or private sector procurement. Knowledge of commodity and service market conditions and resources. Knowledge of financial and procurement software applications. Ability to review and analyze agency specifications and write solicitation documents. Ability to conduct public bid openings and evaluate vendor proposals. Ability to negotiate contract terms and conditions, award contracts, and monitor vendor performance. Ability to utilize financial and procurement software applications to compile and analyze data. Ability to establish and maintain working relationships with agency/institution procurement staff, vendors, and manufacturers. Ability to review and analyze agency procurement requirements and documents and provide guidance to agency staff, vendors, and other interested parties. Ability to communicate orally and in writing.

Minimum Qualifications

The formal education equivalent of a bachelor’s degree in business administration, public administration, procurement, materials management or a related field; plus four years of experience in public or private sector procurement as a buyer or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.