ADMINISTRATIVE ANALYST

Position Summary

The Administrative Analyst will function as the DSB Statistician.  The DSB Statistician is responsible for conducting special research studies, analyzing data, preparing statistics, making recommendations based on research findings, and monitoring and coordinating project/program activities. This position is governed by state and federal laws and agency policy.

Education and Professional Work Experience

Minimum Qualifications

The formal education equivalent of a bachelor's degree in public administration, general business, or a related field.

Knowledge, Skills, and Abilities                                                                

• Knowledge of planning, research, and analysis techniques and procedures.
• Knowledge of department operations, policies, and procedures.
• Knowledge of applicable laws and regulations.
• Knowledge of basic accounting principles.
• Ability to plan and execute systems and organizational analysis and feasibility studies.
• Ability to conduct research and perform quantitative quality assurance reviews.
• Ability to research, prepare, and present comprehensive written and oral reports.
• Ability to organize and conduct meetings and workshops.

Job Responsibilities and Expected Results

Key Business Processes/Duties

1. Using statistical software such as Excel, Access, Tableau, reports, AWARE, and other methods, the Statistician gathers, develops, and interprets statistical information.
2. Creates and maintains complex databases.  These databases will be used to run queries and gather and compile data for reporting purposes.
3. Acquires and maintains a good understanding of Rehabilitation Services Administration (RSA) coding and reporting policies.
4. Formats data to develop and prepare agency, departmental, state, and federal reports according to policy and procedures.
5. Analyzes data and writes narrative summaries for a variety of co1nprehensive reports explaining findings and interpreting results.
6. Designs the final layout of some reports and ensures their accessibility.
7. Coordinates with the Database Administrator any data errors.
8. Stays abreast of changing federal and state policies concerning mandatory reports with emphasis on coding changes, reports expiration dates and deadlines that must be met. 
9. Recommends changes to AWARE to the Database Administrator as necessary.
10. Archives, protects and oversees timely destruction of confidential and other records in compliance with departmental and federal policy.
11. Completes related tasks as assigned.
12. Monitors the end result of reports, concentrates on weaknesses found with documentation, and provides instruction to staff to ensure proper documentation for compliance with federal, state, and agency guidelines.
13. The Statistician has a clear understanding of reporting procedures and has the ability to convey these procedures to staff.
14. The Statistician interacts regularly with agency, departmental, and federal personnel obtaining and providing pertinent information and other services, attending meetings, and facilitating the progress of section and agency goals.
15. Networks with peers in other states to stay abreast of "best practices” in management of data required for federal and other reporting.
16. Perform other duties as assigned.